Category: Product Letters

To, The Manager, ______________ (Name of the AC Company), ______________ (Address) Date: __ /__ /____ (Date) Subject: Complaint against defective Air Conditioner Respected Sir/Madam, This is to bring to your notice, that I am ____________ (Name of the customer), and my residential address is _________________ (Address). I am writing this letter to bring to your

To, __________ (Name of the Customer) __________ (Customer’s Address) Date: __/__/____ (Date) Subject: Apology for incomplete work Respected Sir/ Madam, I am ________ (mention your designation) of ________ (name of the company). This letter is in reference to the complaint we have received for the product delivered in regard to __________ (mention order ID). Respected,

To, __________ (Name of the Client) __________ (Name of the Company) __________ (Address) Date: __/__/____ (Date) From, The Manager, __________ (Name of the Company) __________ (Address) Subject: Apology for sending wrong product Dear Sir/Madam, In reference to your order________ (reference no.) dated __/__/____ (Date) for ____________ (product description), please note we were informed that the

(Sender’s address) ______________ ______________ ______________ Date: __/__/____ (Date) (Receiver’s address) ______________ ______________ ______________ Subject: Letter for introducing a new product Dear Sir/Madam, We, _________ Company are pleased to introduce you to our new product in the market. We are thankful to you for the trust you showed in our company for ___ (years). The quality

To, __________ (Recipient’s Name) __________ (Designation) __________ (Company/Organization Name) __________ (Company Address) Date: __/__/____ (Date) Subject: Business Proposal for Selling __________ (Product Name) Dear __________ (Recipient’s Name), I am writing to propose our __________ (Product Name) to your esteemed company, __________ (Company Name). Our product offers __________ (brief description of product’s features and benefits), and

To, __________ (Recipient’s Name) __________ (Designation) __________ (Company/Organization Name) __________ (Company Address) Date: __/__/____ (Date) Subject: Proposal for Selling __________ (Product Name) Dear __________ (Recipient’s Name), I am writing to present a proposal for selling our __________ (Product Name) to __________ (Company/Organization Name). We believe this product will significantly enhance your operations and provide value

To, The Manager, __________ (Company’s Name), __________ (Company’s Address) Date: __/__/____ (Date) Subject: Complaint about a product Respected Sir/ Madam, Most courteously, I am writing to inform you that I am __________ (Name) and I reside at _____________ (mention your address). I am writing this letter to bring to your kind attention that I placed

To, The Customer Relation Manager, __________ (Company Name), __________ (Address) Date: __/__/____ (Date) Subject: Complaint about defective printer Respected Sir/Madam, I am ____________ (Name) and on __/__/____ (Date of purchase), I bought a printer having _________ (Model Number) from _________ (purchase details). I reside at _________ (Location). I regret to inform you that the printer

To, The __________ (Showroom) Manager, _____________ (Name of the Shop), _____________ (Address) Date: __ /__ /____ Subject: Complaint regarding the defective television Sir/Madam, I am _________ (Name) and I am a resident of _____________ (Address). I am writing this letter to report a complaint about a defective television I purchased from your showroom. Below are

To, The Manager, __________(Name of the Company), __________(Address) Date: __/__/____ (Date) Subject: Complaint about expired medicine Respected Sir/Madam, This is to bring to your notice that, I am __________ (Name of the Customer), I purchased  __________(Name of the Medicine) for __________ (Use of medicine- cures cough/cold/fewer/sour throat, others) for __________(Name of the person who consumed

To, The Manager, __________ (Company Name), __________ (Company Address/ Pincode) Date: __/__/____ (Date) Subject: Complaining about Faulty Phone Respected Sir/Madam, This is to inform you that I, ____________ (Name), recently bought a smartphone from your outlet and unfortunately it stopped working within _______ (days/months). The following are the details of the device that I bought:

To, The Manager, __________ (Name of the Company), __________ (Address) Date: __/__/____ (Date) Subject: Complaint about poor quality of a product Respected Sir/ Madam, Respectfully, this is to inform you that I am __________ (Name) and I am a resident of _____________ (mention your address). I am a regular customer of your company, and I

To, The Authorized Person, __________ (Company’s Name), __________ (Company’s Address) Date: __/__/____ (Date) From, ____________ (Name), ____________ (Address) Subject: Complaint about receiving expired products Sir/ Madam, Most respectfully and humbly, I would like to inform you that my name is ____________ (Name). I regret to inform you that I was delivered with expired products with

To, The Manager, __________(Name of the Washing Machine Company), __________(Address) Date: __/__/____ (Date) Subject: Complaint about defective Washing Machine Respected Sir/Madam, This is to bring to your notice, that I am __________ (Name of the Customer), reciting at __________ (Address). I am writing this letter to bring to your notice, that, I purchased a Washing

To, The Manager, _________ (Name of the company), _________ (Address of the company) Date: __/__/_____ (date) Subject: Complaint about damaged clothes Respected Sir/ Madam, My name is _________ (name) and I am a resident of __________ (mention your locality). Respected, I write this letter in regard to the recent order that I placed on __/__/____

(Sender’s details) ____________ ____________ ____________ Date: __/__/____ (Date) (Receiver’s details) ____________ ____________ ____________ Subject: Complaint letter Dear Sir/Madam, This is with reference to the inverter I brought from your company _________ (company name) on dated __/__/____ (Date). I would like to inform you that, inverter worked fine for just _____ (days/week) and within few days

Sample Complaint Letter For Mobile Phone Not Working To, The ______ (Manager/Customer Support Manager/Customer Relations Manager), _____________ (Name of the Mobile Company), _____________ (Address) Date: __ /__ /____ (Date) Subject: Complaint against the defective mobile phone Dear Sir/Madam, This is to inform you that, my name is ____________ (Name of the customer) and I reside

To, The Manager, __________ (Name of the Company) __________ (Company’s Address) Date: __/__/____ (Date) Subject: Complaint regarding product quality of product bearing order no. ________ (order number) Respected Sir/ Madam, My name is ______ (name) and I am a resident of _________ (location). Through this letter, I would like to state that I bought a

To, The Manager, __________ (Name of the Company) __________ (Company’s Address) Date: __/__/____ (Date) Subject: Complaint regarding product replacement Respected Sir/ Madam, This is about the product ________ (product name) having invoice/serial number _________ (invoice/serial number). I would like to inform you that the product that is being used by me has ______ (start malfunctioning/stopped

To, The Manager, _____________ (Company Name), _____________ (Address of the company) Date: __/__/_____ (Date) Subject: Complaint about wrong delivery of products Respected Sir/ Madam, This letter is in the reference of the order number __________ (Mention order number) placed on __________ (Date) of product __________ (Mention Product – If Applicable). My name is __________ (Your

To, The Manager, ________ (Company Name), ________ (Company Address) Date: __/__/_____ (Date) Subject: Complaint about wrong information given Sir/Madam, My name is ______ (name) and I am a resident of _________ (locality/ address). This letter is in reference to the order bearing order number ______ (order number) that was placed on __/__/____ (date). I bought

To, The Manager, __________ (Company Name), __________ (Address) Date:__/__/____ (Date) Subject: Product delivered to the wrong address Sir/Madam, With reference to order no. _________ (order number). I have recently purchased a _______ (product/ item name) on __/__/____ (purchase date) from your (online/offline) store having bill/ invoice no. _________ (Bill/Invoice number). I would like to state

To, _____________ (Name Of Supplier), _____________ (Address) Date: __/__/____ (Date) Subject: Complaint about the defective item Respected Sir/Madam, This is about the order placed on _________ (Date) for _____________ (Item). I would like to state that I placed an order for the above-mentioned product with order ID number: _____________ (Order Number) and was to be

To, The Manager, __________ (Name of the Company) __________ (Address of the Company) Date: __/__/____ (Date) Subject: Complaint regarding television Respected Sir/ Madam, My name is __________ (name) and I am a resident of __________ (mention locality). I would like to bring into your kind consideration that I bought a television of your company from

(Sender’s address) ______________ ______________ ______________ Date: __/__/____ (Date) (Receiver’s address) ______________ ______________ ______________ Subject: Enquiry about textile goods Dear ___________, We saw your advertisement in the current issue of _______ (Newspaper/Advertisement) dated __/__/____ (Date) with respect to the latest collection of textiles. Can you please inform us of the prices and other important details regarding

To, The Customer Relation Officer, ___________ (Company Name), ___________ (Address) Date: __/__/____ (Date) Subject: Complaint about faulty car bearing registration ________ (registration number) Sir/ Madam, On __/__/____ (Date) I made a purchase of a car from your showroom. The make and model of the car bought are ___________ (Make) __________ (Model). I regret to inform

To, The Manager, ________ (Company /Name) ________ (Address) Date: __/__/____ (Date) Subject: Delay in Delivery of ________ (Product Name) vide Order No. _______ Respected Sir/Madam, I, _________ (Your Name) ordered some products from your ________ (website/portal/store/shop). The order number for purchase is ______. As per the tracking facility provided by you, those products were to

To, ____________ (Name Of The Customer), ____________ (Address of the Customer) Date: __/__/____ (Date) Subject: Demo of the product Dear Sir/Madam, With reference to order no. _________ (order no.) dated __/__/____ (dated). We would like to update you that the product is successfully delivered to your address. In the next step, we will arrange a

To, The Customer Service Officer, ____________ (Name Of The Company), ____________ (Address) Date: __/__/____ (Date) Subject: Complaint about defective refrigerator Respected Sir/Madam, I would state that I am _________ (Name) and I am a resident of __________ (Address). I hereby state that on __/__/____ (date) I made a purchase for a refrigerator __________ (Model Number)

To, The Customer Service Officer, ____________ (Name Of The Company), ____________ (Address) Date: __/__/____ (Date) Subject: Complaint about the poor quality of shoes Respected Sir/Madam, I am writing this letter to you to complain about the poor quality of the material used I observed in the shoes I recently bought. Respected, my name is __________

To, The Manager, __________ (Company Name), __________ (Address) Date:__/__/____ (DD/MM/YYYY) Subject- Defective product received Respected Sir/Madam, I, __________ (Name), recently purchased a __________ (product name) on _________(purchase date), from your renowned store, having model number __________ (Model Number) and bill/ Invoice no. _________ (Bill/Invoice number). It is eventually the very first time I am buying

To: ______________ (Recipient’s Name or Department) From: _____________ (Your Name or Department) Date: __/__/____ (Insert Date) Subject: New Product Launch Announcement Dear ____________ (Recipient’s Name/Team), We are excited to announce the launch of our new product, _____________ (Product Name), which will be available from __/__/____ (Launch Date). This new product is designed to ___________ (brief

To, The Manager, ___________ (Name of the company), ___________ (Address of the company) Date: __/__/____ (date) Subject: Complaint about faulty battery Respected Sir/ Madam, I am ___________ (name) and I am a resident of __________ (mention the locality). I am writing this letter to bring to your kind consideration that I am using a mobile

To, The Manager, ___________ (Name of the company), ___________ (Address of the company) Date: __/__/____ (date) Subject: Complaint about the faulty charger Respected Sir/ Madam, I am ___________ (name) and I am a resident of __________ (mention the locality). Most respectfully, I would like to inform you that I bought ________________ (mention model number) mobile

To, The Manager, ___________ (Name of the company), ___________ (Address of the company) Date: __/__/____ (date) Subject: Complaint about the faulty screen Respected Sir/ Madam, I am ___________ (name) and I am a resident of __________ (mention the locality). This letter is in reference to the mobile phone that I recently bought having model name

To, _____________ (Receiver’s Name), _____________ (Receiver’s Address) Date: __/__/____ (Date) Subject: Increase in price Dear Sir/ Madam, Thank you for your continued support for __________ (Product) for your requirements. We would like to bring to your kind attention the recent developments in __________(reason for price increase) have impacted our cost of_______ (product) significantly. There has

To, ______________ (Name of the Client), ______________ (Name of the company) ______________ (Address) Date: __ /__ /____ (Date) From, The Manager, _______________ (Name of the Company), _______________ (Address) Subject: Advice letter Dear ___________ (Name of the client), we take great care of our products. I am here, writing to you to summon up recommendations as

A complaint letter is a letter that serves as a written complaint. This can be used to issue a complaint regarding poor services, poor management, poor product, or anything. Usually written in formal language and is used to inform about the issue you had. Product complaint letter sample: To, ___________ ___________ ___________ Date: __/__/____ (Date)

To, The Manager, ____________ (Name Of The Company), ____________ (Address) Date: __/__/____ (Date) Subject: Request for a demo of the product Dear Sir/Madam, I, ________ (Your name) writing this letter to request you for the demo of the product which I recently bought. Respected, I would state that I bought a _____ (product name) from

(Sender’s address) ______________ ______________ ______________ Date: __/__/____ (Date) (Receiver’s address) ______________ ______________ ______________ Subject: Introduction letter Dear ___________, I am writing on behalf of ______________ (company’s name). I am writing this letter to introduce our company to you about the _________ (product name) that we make. We work as per the needs of our customers

To, __________ (Name of the customer), __________ (Address of the customer) Date: __/__/____ (date) Subject: Product warranty for order no. ________ (order number/serial number/registration number/other) Dear ________, (name) This letter is in reference to the purchase of ________ (product name) vide invoice number ________ (number) dated __/__/____ (date). On behalf of the company, I would

To, __________ (Recipient Name), __________ (Address) Date: __/__/____ (Date) Subject: Proposal for hoarding Respected Sir/Madam, My name is _______ (Name) and I have been serving _______ (Company name) as ________ (Designation). We, ___________ (Company name) are launching a new product in the local/ global market for which we are looking forward to doing promotion/ publicity

From, __________ (Sender’s Details), __________ (Name) __________ (Details) Date: __/__/____ (Date) To, The Manager __________ (Name of Supplier) __________ (Address of the Supplier) Subject: Enquiry for raw material of ______ (raw material name) Dear Sir/ Madam, This letter is with reference to the inquiry of __________ (details of raw material) raw material. Most humbly, I

To, The Manager, __________,(name of the responsible person) __________ (receiver’s details) Date: __________ (mention the date) From, ____________ (Name), ____________ (Address) Subject: Request for a replacement product Respected Sir/ Madam, My name is ____________ (Name), and I am writing this letter to respectfully inform you that on __/__/____ (date), I placed an order for __________

To, The Manager, __________ (Company’s Name), __________ (Company’s Address) Date: __/__/____ (Mention the date) Subject: Replacement due to a sizing issue Sir/ Madam, Respectfully, my name is ____________ (Name). I am writing to inform you that I recently placed an order for a __________ (suit/pant/pair of shoes/any other item). Through this letter, I would like

To, The Manager, __________,(Name of the Company) __________ (Address of the Company) Date: __/__/____ (Date) Subject: Request for a return deadline extension Sir/ Madam, Most respectfully and humbly, I am writing to inform you that I am __________ (Name) and I reside at _____________ (mention your address). This letter is in reference to the order

To, The Manager, __________ (Company’s Name), __________ (Address of the Company) Date: __/__/____ (date) Subject: Request for more information about _________ (product name) Sir/ Madam, Most respectfully and humbly, I am writing this letter to inform you that my name is ___________ (Name). I am writing this letter in reference to the __________ (name of

To, The Manager, __________ (Department name), __________ (Office’s address) Date: __/__/____ (Date) Subject: Request for an original registration card Sir/Madam, This is to most humbly inform you that I have made a purchase for __________ (mention product/ item name) having order ID _______ (ID) and I have got the ________ (payment receipt/ temporary invoice/ challan/

To, The Manager, __________ (Name of the Company) __________ (Address of the Company) Date: __/__/____ (Date) Subject: Request for replacement of the product Respected Sir/ Madam, My name is __________ (name) and I am a resident of _______ (location). This letter is in reference to the order which was placed on __/__/____ (date) bearing order

To, The Manager, __________ (Company’s Name), __________ (Address) Date: __/__/____ (date) Subject: Request for replacement of wrong item delivered Respected, Most courteously, my name is ____________ (Name) and I am writing this letter to state that on __/__/____ (mention the date), I placed an order on your website having order ID ____________ (mention the order

To, __________ (Recipient’s Name) __________ (Designation) __________ (Company/Organization Name) __________ (Company Address) Date: __/__/____ (Date) Subject: Request for Replacement of Radio Dear __________ (Recipient’s Name), I am writing to request the replacement of my radio, a __________ (Brand/Model), which has not been functioning properly. Despite several attempts to repair it, including __________ (mention the issues),

To, The Manager, __________ (Name of the company), __________ (Address of the company) Date: __/__/______ (date) Subject: Request to return items Dear Sir/Madam, This letter is in reference to the order made on date __/__/_____ (date) having purchase ID _______ (Mention ID). I would like to bring to your urgent attention that the items received

To, The Manager, __________ (Name of the Company) __________ (Address of the Company) Date: __/__/____ (Date) Subject: Request for sample product Respected Sir/ Madam, My name is __________ (name) and I am _________ (designation) of _______ (company name). Our company deals in ______ (mention) and require monthly bulk _______ (product name) which is manufactured by

To, __________ (Receiver’s details), __________ (Department name), __________ (Address) Date: __/__/____ (Date) Subject: Request for stock return goods Sir/ Madam, I write this letter in reference to the recent product that was delivered to me at _________ (address) bearing order number/ PO number _______________ (mention number). I would like to state that I am willing

To, ___________ (Recipient Details), ___________ (Name of the company), ___________ (Address of the company), Date: __/__/____ (Date) Subject: Request for tool validation Respected Sir/Madam, I am writing this letter in reference to the product __________ (name of the product/software). On behalf of ___________ (department), I would like to inform you that the product requires validation

To, __________ (Recipient’s Name) __________ (Designation) __________ (Company/Organization Name) __________ (Company Address) Date: __/__/____ (Date) Subject: Request for Product Review Dear __________ (Recipient’s Name), We hope you are enjoying your recent purchase of __________ (Product Name) made on __________ (Purchase Date). Thank you for choosing us! Your feedback means a lot to us and helps

To, The Manager, __________ (Company Name), __________ (Address) Date: __/__/____ (Date) Subject: Enquiry for ______ (mention product name) Sir/ Madam, Most courteously, my name is ______ (name) and I am working as ______ (designation) in ________ (company) company name. Through this letter, I would like to inquire about ________ (mention product name) which is being

Date: __ /__ /____ (Date) From, _______________ (Name), _______________ (Address) Dear __________ (Name of the friend), I hope you are doing well, I am great here. It’s been a long time; we have not met and talked about anything new in the market. I know about your _______________ (health-related/any personal problem – if any)  and

From: _________@_____.___ (Sender’s Email Address) To: ___________@______.___ (Receiver’s Email Address) Date: __/__/____ (Date) Subject: Complaint regarding ________ (Product name) Respected Sir/ Madam, My name is _______ (Name) and I am writing this to you in reference to the product which I ordered on __/__/____ (Date). Through this mail, I would inform you that on __/__/____