The Manager,
__________ (Name of the Company)
__________ (Address of the Company)

Date: __/__/____ (Date)

Subject: Request for replacement of the product

Respected Sir/ Madam,

My name is __________ (name) and I am a resident of _______ (location). This letter is in reference to the order which was placed on __/__/____ (date) bearing order number ________ (order number).

I beg to inform you that the delivered product is found out to be faulty and the issue with the same is ______ (mention issue). The product was delivered on ___ __/__/____ (product delivery date) and being in warranty, it is to request you to kindly replace the same at the earliest. The registered number for the mentioned order is _______ (registered contact number).

I request you to kindly consider this as a serious issue and do the needful at the earliest.

Yours Truly,
________ (Signature),
________ (Name),
________ (Contact Number)

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