Air Conditioner Under Warranty Complaint Letter – Sample Complaint Letter Format for AC Not Working

Table of Contents:

• Sample Letter
• Live Editing Assistance
• How to Use Live Assistant
• Additional Template Options
• Download Options
• Share via Email
• Share via WhatsApp
• Copy to Clipboard
• Print Letter
• FAQs

Complaint Letter About Defective Air Conditioner

To,
The Manager,
______________ (Name of the AC Company),
______________ (Address)

Date: __ /__ /____ (Date)

Subject: Complaint against defective Air Conditioner

Respected Sir/Madam,

This is to bring to your notice, that I am ____________ (Name of the customer), and my residential address is _________________ (Address).
I am writing this letter to bring to your notice, that I purchased an Air conditioner from your showroom on __________ (Date). Here are all the basic details of the product and its purchase:

Date of purchase:
Model Number:
Name of the Product:
Mode of Payment:
Bill Number:
Warranty time assured:

I want to bring to your notice that I am facing problems with the product. The product is _________________________ (Mention your main complaint/damaged/not working/missing parts/others). Since the product is still under warranty, I would either like to get the product repaired or replaced. I am attaching a copy of the bill for your reference.

I am providing my contact details below for any other details. Wish to hear from you at the earliest.

Thanking you in advance.

Yours ___________ (Faithfully/Sincerely),
______________ (Name of the customer),
______________ (Signature)
______________ (Contact details)

Enclosed: A copy of the bill

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

Print Letter

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.

FAQs

• Q: How should I address the recipient of the complaint letter?
  • A: Begin with a respectful salutation such as "Dear Manager" or "To the Manager" followed by a comma.
• Q: What details should I include about the purchase in the complaint letter?
  • A: Include the date of purchase, model number, product name, mode of payment, bill number, and warranty duration for clarity.
• Q: Is it necessary to describe the issue with the air conditioner in detail?
  • A: Yes, it's important to concisely describe the problem to ensure the recipient understands the issue.
• Q: Should I request repair or replacement for the faulty air conditioner in the letter?
  • A: Yes, clearly express your desire for either repair or replacement, especially if the product is still under warranty.
• Q: What should I enclose with the complaint letter?
  • A: Enclose a copy of the bill for the purchased air conditioner to provide reference for the recipient.

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