Writing an effective request letter for returning items requires clarity and politeness. Clearly state the reason for the return and what you expect as a resolution. Avoid common pitfalls such as unclear language and omitting necessary details. Ensure to include essential information like the order date, purchase ID, and contact details for easy reference.
Sample Letter for Product Return
To,
The Manager,
__________ (Name of the company),
__________ (Address of the company)
Date: __/__/______ (date)
Subject: Request to return items
Dear Sir/Madam,
This letter is in reference to the order made on date __/__/_____ (date) having purchase ID _______ (Mention ID). I would like to bring to your urgent attention that the items received are _________ (damaged/defective/not working/any other).
Therefore, I would like to return the items and I want a _________ (replacement/reimbursement/other) of the same items. I am attaching the copy of the invoice/purchase order for your reference. I hope that you will process my request at the earliest.
Thank you for your assistance in this matter. I look forward to hearing from you soon.
Yours Truly,
_________ (Signature),
_________ (Name),
_________ (Contact details)
Live Editing Assistance
Live Preview
How to Download, Print, or Share Letter
After writing, you can easily print, email, or save your letter — even share it through WhatsApp.
Need help? See our Live Assistant Help Guide.
Incoming Search Terms:
- sample letter requesting return of goods
- sample letter to return an item
Sandeep Bhandari