Complaint Letter to Supplier for Defective Product – Sample Complaint Letter

Table of Contents:

• Sample Letter
• Live Editing Assistance
• How to Use Live Assistant
• Additional Template Options
• Download Options
• Share via Email
• Share via WhatsApp
• Copy to Clipboard
• Print Letter
• FAQs

Sample Complaint Letter to Supplier for Defective Product

To,
_____________ (Name Of Supplier),
_____________ (Address)

Date: __/__/____ (Date)

Subject: Complaint about the defective item

Respected Sir/Madam,

This is about the order placed on _________ (Date) for _____________ (Item). I would like to state that I placed an order for the above-mentioned product with order ID number: _____________ (Order Number) and was to be delivered at ___________ (Delivery address).

I beg to state that the delivered items when checked were found damaged. I request you to kindly ___________ (return the amount / provide a replacement) of the same at the earliest. I am attaching a copy of the invoice for your reference. I shall be highly served if you do the same at the earliest.

Kind regards,
_____________ (Signature)
_____________ (Name),
_____________ (Contact Number)

Enclosed is: Copy of the invoice

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

Print Letter

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.

FAQs

• What should I include in a complaint letter to a supplier about a defective product?
  • It's essential to include details such as the order date, item ordered, order number, and specifics about the defect observed.
• Should I attach any documents to the complaint letter?
  • Yes, attaching relevant documents such as the invoice can help the supplier understand the issue better and expedite resolution.
• What resolution can I request in the complaint letter?
  • You can request a refund for the defective product or a replacement, depending on your preference and the supplier's policies.
• How should I address the recipient of the complaint letter?
  • Use a respectful salutation such as "Respected Sir/Madam" or "Dear Sir/Madam" to address the supplier.

Incoming Search Terms:

• Complaint Letter to Supplier for Defective Product sample template
• Sample Complaint Letter to Supplier for Defective Product in English