Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Termination Letter By HR to Employee
To,
______________ (Name of the Employee),
______________ (Address)
Date: __ /__ /____ (Date)
From,
The Human Resources Manager,
_______________ (Name of the Company),
_______________ (Address)
Subject: Termination Letter
Dear _________ (Name),
I am sorry to inform you that, you will not be an employee of ______________ (Name of the company) from ___________ (Date) for the reason ______________ (Misconduct/harassment/drinking alcohol at the office hours/any other).
Your notice period begins from __________ (Date). You are supposed to wind up all the ongoing projects and will be demoted from the position _____________ (current position) to ___________ (Demoted position). The offence being highly significant, you are supposed to submit all the resources to the human resources department at ____________ (Date) and that includes _____________ (laptop/ID Card/others).
You are entitled up to the date __________ (Date) for the salary ____________ (Notice period salary). _________ (We will also compensate on your vacation leaves – if applicable). You will be receiving a separate covering letter for the termination with detailed terms and conditions.
For any clarifications or questions, feel free to reach out to me.
wish you best of luck,
______________ (Name),
______________ (Signature)
Live Editing Assistance
Live Preview
How to Use Live Assistant
The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:
- Start Typing: Enter your letter content in the "Letter Input" textarea.
- Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into
<br>tags in HTML for better readability.
Additional Template Options
The letter writing editor allows you to start with predefined templates for drafting your letters:
- Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
- Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.
Download Options
Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.
Share via Email
Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.
Share via WhatsApp
Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.
Copy to Clipboard
If you want to copy the text of your letter to the clipboard:
- Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
- Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.
Print Letter
For printing the letter directly from the browser:
- Print Letter: Click the "Print Letter" button after composing your letter.
- Print Preview: A new browser window will open showing your letter formatted for printing.
- Print: Use the print dialog in the browser to complete printing.
FAQs
- Q: What should be included in a termination letter to an employee?
- A: A termination letter should include the effective date of termination, reason for termination, notice period, any changes in employment status, details regarding final compensation, and instructions for returning company resources.
- Q: Is it necessary to specify the reason for termination in the letter?
- A: Yes, it's essential to clearly state the reason for termination to provide the employee with a clear understanding of the situation.
- Q: Should termination letters be delivered in person or via email?
- A: Termination letters are typically delivered in person during a termination meeting, followed by a printed copy for the employee's records. However, if an in-person meeting is not feasible, the letter can be sent via email with a request for confirmation of receipt.
- Q: Is it appropriate to express empathy in a termination letter?
- A: Yes, it's important to express empathy and sensitivity when communicating a termination to soften the impact and maintain professionalism.
- Q: What should HR do after issuing a termination letter?
- A: After issuing a termination letter, HR should ensure all necessary paperwork is completed, coordinate the return of company assets, provide support to the departing employee, and communicate with relevant stakeholders regarding the termination.
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