Seeking an apology is considered to be good for any mistakes done. It helps in fixing the broken bonds and repairing professional relationships. As the name suggests, an apology letter is written to apologize to someone for one’s mistake. To mend broken or strained relationships between people, apology letters might be useful. It is important to draft the apology letter precisely and professionally because it becomes a permanent record of an event and the consequent response to it. An apology letter’s tone and language should always be formal.
Inside the letter, the writer should apologize for the event and take responsibility for the done actions. Remember not to justify yourself in the letter and at the same time tell them how you are going to mend your mistake or present a plan. Ensure you do not repeat the same thing for which you are apologizing.
Things one should take care of while writing an apology letter:
- An apology letter should be formal i.e. make sure that the tone and language is formal.
- One of the most important etiquette while writing an apology letter is to not get defensive. Being defensive means justify your actions and that does not represent an apology.
- Taking and accepting responsibility for your own actions is an important aspect of a good apology.
- An apology letter should not sound forced but genuine.
- Trying not to deflect the blame on someone else instead try explaining to the person what exactly happened.
- Give proofreading to what you wrote. Make sure you are sounding professional and sorry.
Where to use apology letter –
There are times when you have done something wrong to a friend, family member, or in-office, etc. In that case, you would write a sorry letter that can be formal or informal, depending on the situation. Write down your apology without any excuses and show the person that you’re honest, sincere, and want to improve yourself. Also, make sure writing this letter ensures that you will not be repeating the same thing again.
How to write an apology letter?
- Mention the receiver’s address:
The ________ (Principal/ Boss/ Teacher),
____________ (Name of the Institution/Company),
- Mention the date when you are drafting the letter:
Date: __/__/____ (Date in any pattern DD/MM/YYYY, MM/DD/YYYY)
- Mention the subject of the letter in 4 to 5 words:
Subject: ________ (Mention subject like: Apology letter for being late, Apologizing for misconduct)
- Give salutation like: Respected Sir/ Madam or Sire/ Madame
Respected Sir/ Madam
- Give your introduction and then apologize for your part. Ensure, you don’t repeat the same again.
My name is _________ (Name) and I am from _______ (class/year/Department) of your school/ college/ company. I am writing this letter to you to apologize for my ____________ (Keep your point politely).
- Mention your Identity:
Yours Truly/ Sincerely
___________ (Name) ,
___________ (Class/ department),
___________ (Roll Number/ Employee ID)
This is how you may write an apology letter to your Principal, Boss, Parent, Friend, or anyone. Writing an apology letter will help you rebuild your broken bonds and this ultimately helps in building a good image of self in front of the receiver as this proved that you are responsible and willing to improve yourself.