Writing an email for leave application should be straightforward and respectful. Start by addressing the recipient politely, state the purpose of your email early on, and clearly mention the dates of your leave. Include a brief reason for your leave to provide context. It's important to keep the language clear and direct to avoid any misunderstandings. Before sending, check for any spelling or grammatical errors and ensure all necessary details like your contact information are included.

Table of Contents:

Leave Request Email Template - How to Write a Leave Application

To: ____________ @____________
CC: ____________ @____________
BCC: ____________ @____________

Date: __/__/____ (Date)

Subject: Leave Application for ____________ (Mention Reason)

Dear Sir/Madam,

I am writing to request leave for the period from ____________ (Start Date) to ____________ (End Date) due to ____________ (Reason for Leave).

I have arranged all my duties to be covered by my team members, ensuring that my responsibilities are fulfilled in my absence.

Please let me know if further details are needed. I am hoping for a favorable response and thank you for considering my leave request.

Kind regards,

__________ (Your Name)
__________ (Your Position)
__________ (Your Contact Information)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


What information should I include in a leave application email?
  • Include the specific dates you will be away, a brief reason for your leave, and any arrangements you've made to cover your responsibilities.
How far in advance should I send a leave application email?
  • It's best to send your leave application as early as possible, generally at least two weeks in advance, unless it's an emergency.
Is it necessary to include a backup plan for my responsibilities in the leave email?
  • Yes, mentioning how your responsibilities will be handled in your absence shows professionalism and helps in getting your leave approved.
What tone should I use in a leave application email?
  • Keep the tone formal and polite. It is important to show respect and courtesy to the person approving your leave.
Should I confirm my leave dates after my application is approved?
  • Yes, confirming your leave dates after approval ensures that both you and your employer have agreed and are clear about the terms of your absence.