Authorization Letters – How to Write an Authorization Letter – Quick GUIDE

Authorization Letter: An authorization letter is used to grant access or authority to a person or company to perform an action on your behalf, which you were initially supposed to do. This letter serves as a formal permission on behalf of the writer.

An authorization letter is a written document designed to provide permission or authority to another person to carry out a specific task on your behalf or to authorize an individual or organization. Such letters offer a legal and formal means of granting consent or authority when the person, party, or organization cannot personally address a matter and wishes to empower someone else for a specific purpose.

How to Write an Authorization Letter?

  1. Mention Receiver’s Address:
  2. Mention date of writing:
  3. Mention your point in clear language:
  4. Ensure not to use confusing language:
  5. Mention the date on which the written letter is valid so that the authorized person cannot misuse the letter:
  6. Provide a copy of your ID proof.

Key Components of an Authorization Letter:

Date and Address:

Commence with the date of writing, followed by the writer’s name and address. If the letter is intended for a specific individual or organization, include their name and address.

For Example:

Date: __/__/____ (Date)

__________ (Sender’s Name)
__________ (Sender’s details)

__________ (Receiver’s Name)
__________ (Name of the Office),
__________ (Address of the Office)

Recipient’s/ Receiver’s Information:

Clearly mention the name and contact details of the person or organization being authorized.

Purpose of Authorization:

Clearly state the task for which you are granting authorization. Be thorough in explaining the purpose or action that the authorized party is allowed to perform on your behalf.

Duration of Authorization:

Specify the start and end dates of the authorization.

For Example:

I authorize John to operate my bank account on my behalf and make a transfer of ______ (amount) to ______ (account details) on __/__/____ (date).

Scope of Authority:

Clearly mention the rights the authorized person holds to define limitations in your absence.

Authorization Details:

Use phrases such as “I hereby authorize,” “I grant permission to,” or “I allow authority for” to state your intentions clearly.


Provide your signature for verification and validation of the letter.

Common Uses of Authorization Letters:

  • Authorization for Medical Purposes: Granting permission for healthcare providers to administer medical treatment to minors or dependents.
  • Authorization for Traveling: Allowing someone to travel on your behalf, such as a minor traveling with a guardian.
  • Financial Authorization: Authorizing another person to conduct financial transactions on your behalf, such as managing bank accounts or signing checks.
  • Business Authorization: Granting authority to employees or representatives to make decisions or enter into agreements on your, your company’s, or your organization’s behalf.
  • Property Authorization: Granting the right to manage, sell, or lease your property when you are physically unavailable.

In conclusion, an authorization letter is a crucial document for delegating tasks on your behalf. In such cases, do not forget to include the dates of authorization, your signature for validation and verification, and the specific rights the authorized person holds.

Here are authorization letters examples available for free you can use.

[catlist ID=68]