Writing a sick leave email requires clear and straightforward communication. Start by stating the purpose of your email, which is to request sick leave. Specify the dates you expect to be absent and briefly mention the reason for your leave without going into too much detail about your illness. Be polite and professional, ensuring that your email is concise and to the point. Avoid overly complex language and make sure not to leave out essential details like your contact information and any work handover instructions.

Table of Contents:

Sample Template for writing a Sick Leave Request Email

To: ________ @__________
CC: ________ @__________
BCC: ________ @__________

Date: __/__/____ (Date)

Subject: Sick Leave Request

Dear _________ (Supervisor’s Name),

I am writing to inform you that I am currently experiencing health issues and, under the advice of my doctor, will need to take sick leave. I anticipate being away from work starting from _________ (start date) and aim to return by _________ (end date).

I have arranged with _________ (colleague’s name) to cover any urgent tasks during my absence and have ensured all relevant information is handed over to prevent any disruption in our team’s workflow.

Please let me know if there’s anything specific you would like me to address before my leave begins. I appreciate your support and understanding during this time.

Thank you for your attention to this matter.

Best regards,

_________ (Your Name)
_________ (Your Contact Information)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


Q1: How specific should I be about my illness in a sick leave email?
  • A1: It's best to keep details general unless specific information is required by your workplace policy. Simply state you are unwell and have been advised by a doctor to take leave.
Q2: Should I provide a contact number even if I'm on sick leave?
  • A2: Yes, provide a contact number or email where you can be reached in case there are urgent issues that need your attention.
Q3: Is it necessary to suggest someone to cover my duties?
  • A3: While not mandatory, it's helpful to suggest a colleague who can cover essential tasks during your absence to demonstrate your commitment to maintaining workflow.
Q4: What if I am too sick to inform my office immediately?
  • A4: If possible, have someone else notify your supervisor as soon as possible, or do so yourself as soon as you're able to communicate.
Q5: How do I address a prolonged sick leave in my email?
  • A5: For prolonged sick leaves, mention the expected duration as advised by your doctor and discuss the possibility of providing periodic updates on your health and availability.