Cancellation Letter

A cancellation letter is a document requested for cancellation of any service or product, a contract between two parties, individual or organization, Organization to Organization, or individual to individual. Cancellation letters are termination letters for a request or an ongoing service, deal, or subscription. Cancellation letters have a timeframe and other input elements for the process.

Cancellation letters serve as a legal document for any dispute that arises. Cancellation letters are dated and events are documented and written in advance for any claim.

The most common used cancellation letter subjects are:

  • Insurance Cancellation Letter
  • Contract Cancellation Letter
  • Credit Card Cancellation Letter
  • Car Booking Cancellation Letter
  • Gym Cancellation Letter
  • Visa Cancellation Letter
  • Debt Cancellation Letter
  • Loan Cancellation Letter
  • Resignation Cancellation Letter
  • Policy Cancellation Letter
  • Project Cancellation Letter
  • Pan Card Cancellation Request Letter

As it can be seen the cancellation request is a straight cause-based letter where the intent is to cancel or terminate the service/association/order/deal for a reason that backs the action.

Let’s understand the different types of the Cancellation Letters. The following are some of the examples for Cancellation letter –


Cancellation Letter Sample | Cancellation Letter Template | Cancellation Letter Format –

Date : ____/___/____

__________ (Sender’s Name)
__________ (Sender’s Address)
__________ (Sender’s Email/Number)

__________ (Receiver’s Name)
__________ (Receiver’s Address)
__________ (Receiver’s Email/Number)

Subject : Cancellation Request for _________( Ref No.___)

Respected Sir/Ma’am,

I am writing this letter to submit my cancellation request for ________ (Subject),
Details of the Subject –
Date of Purchase/ Renew/ Opening ______
Subscription Period / Renew Date / Deal period / _______
Expiration Date/ Window Period _______
Refund request / Trial Period _________

Reason for the cancellation _________________________

Acknowledgement required ____________

Looking forward ___________________

Enclosed Documents – ___________________

Thanks and Regards,
__________ (Sender’s Name).
__________ (Sender’s Signature)

A cancellation Letter has two most important parts –

Cancellation Letter Subject – The issue that is addressed is unambiguous, what is that needs to be canceled, should be clear to the recipient of the letter.

Cancellation Letter Reason – A cancellation letter intended for a subject without a reason is vague and the chances of cancellation approval are low.

To Know How to Write a Cancellation Letter | How To Make a Cancellation Letter?  How To Write a Letter To Discontinue Service | How To Write a Cancellation Letter for a Service Contract? | How To Write a Letter To Cancel a Contract Follow the tips for writing a Cancellation Letter

  • To start with a very formal and business language, The language should be polite and humble.
  • Mention the cancellation word and request for cancellation as required.
  • Attach the documents and policies referring to the service.
  • Mention the demand and support it with details, like refund post cancellation-provide the bank details.
  • Lastly, ask for confirmation and an acknowledgment letter for proof.

Here are more than 15 Posts for Cancellation Letter:

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Here are more than 25 Tags for Cancellation Letter:


Application for cancellation of insurance policyLetter of Cancellation of Insurance
Appointment Cancellation LetterLoan Cancellation Letter
Booking cancellation letterMembership Cancellation Letter
Cancellation Booking LetterOrder Cancellation Letter
Cancellation LettersPolicy cancellation letter
Cancellation of Application LetterRegistration Cancellation Letter
Cancellation of insurance policy letterRent agreement cancellation letter
Cancellation of service letter to vendorSample letter of cancellation of reservation
Cancellation request letterService Cancellation Letter
Car Insurance Cancellation LetterStudent loan application cancellation letter
Cheque Cancellation LetterStudent Loan Cancellation Letter
Flat cancellation letter from builder to customerSubscription Cancellation Email
insurance cancellation letterTrade License Cancellation Letter
Leave cancellation requestvisa cancellation
Letter for Cancellation