Follow-Up Email for Pending Leave Approval – How to write an Email for Leave Submitted and Pending Approval | Sample Email

Follow-Up Email for Pending Leave Approval – How to write an Email for Leave Submitted and Pending Approval | Sample Email

Writing an email to follow up on a leave request that is still pending approval should be clear and polite. Start by reminding the recipient briefly of your original leave request, including the dates you plan to be away. Make sure to express understanding of their busy schedule but emphasize the importance of receiving a timely response to your leave plans. Avoid using complex words or phrases and ensure all the necessary information is present, such as your contact information and any documents attached.

Table of Contents:

To: ________ @__________
CC: ________ @__________
BCC: ________ @__________

Date: __/__/____ (Date)

Subject: Follow-Up on Pending Leave Request

Dear _________ (Supervisor’s Name),

With due respect, I am writing to follow up on my leave request submitted on __/__/____. I understand you have a busy schedule, and I appreciate your attention to this matter.

As mentioned in my initial request, I am planning to take leave from _________ (start date) to _________ (end date) due to _________ (brief reason).

I kindly ask for your approval at your earliest convenience to allow sufficient time for personal and work preparations. Please let me know if further information is required.

Thank you for your consideration.

Best regards,

_________ (Your Name)
_________ (Your Contact Information)

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FAQs

Q1: How long after submitting a leave request should I follow up?
  • A1: It's reasonable to follow up if you haven't received a response within one week after your initial submission.
Q2: What should I include in a follow-up email for leave approval?
  • A2: Include the date of your original leave request, the dates you are requesting off, a brief reminder of the reason for the leave, and a request for a timely response.
Q3: How can I ensure my follow-up email is received positively?
  • A3: Maintain a polite and understanding tone, acknowledge their busy schedule, and express your need for a timely approval.
Q4: Is it appropriate to offer solutions for workload management in my follow-up email?
  • A4: Yes, it's proactive to suggest arrangements or mention colleagues who can cover your responsibilities during your absence.
Q5: What should I do if my leave approval is urgent and I haven't received a response?
  • A5: If the situation is urgent, consider following up by email and also verbally, either in person or via a phone call, to ensure your request is addressed promptly.