Writing an email to follow up on a leave request that is still pending approval should be clear and polite. Start by reminding the recipient briefly of your original leave request, including the dates you plan to be away. Make sure to express understanding of their busy schedule but emphasize the importance of receiving a timely response to your leave plans. Avoid using complex words or phrases and ensure all the necessary information is present, such as your contact information and any documents attached.

Table of Contents:

To: ________ @__________
CC: ________ @__________
BCC: ________ @__________

Date: __/__/____ (Date)

Subject: Follow-Up on Pending Leave Request

Dear _________ (Supervisor’s Name),

With due respect, I am writing to follow up on my leave request submitted on __/__/____. I understand you have a busy schedule, and I appreciate your attention to this matter.

As mentioned in my initial request, I am planning to take leave from _________ (start date) to _________ (end date) due to _________ (brief reason).

I kindly ask for your approval at your earliest convenience to allow sufficient time for personal and work preparations. Please let me know if further information is required.

Thank you for your consideration.

Best regards,

_________ (Your Name)
_________ (Your Contact Information)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


Q1: How long after submitting a leave request should I follow up?
  • A1: It's reasonable to follow up if you haven't received a response within one week after your initial submission.
Q2: What should I include in a follow-up email for leave approval?
  • A2: Include the date of your original leave request, the dates you are requesting off, a brief reminder of the reason for the leave, and a request for a timely response.
Q3: How can I ensure my follow-up email is received positively?
  • A3: Maintain a polite and understanding tone, acknowledge their busy schedule, and express your need for a timely approval.
Q4: Is it appropriate to offer solutions for workload management in my follow-up email?
  • A4: Yes, it's proactive to suggest arrangements or mention colleagues who can cover your responsibilities during your absence.
Q5: What should I do if my leave approval is urgent and I haven't received a response?
  • A5: If the situation is urgent, consider following up by email and also verbally, either in person or via a phone call, to ensure your request is addressed promptly.