Request Letter for Repair and Maintenance

A request letter for repair and maintenance would be written by a tenant of a house/ office/apartment to the owner/landlord of the property. As the name of the letter suggests this would be a request made by the writer to do the repair and maintenance work of the place in question. Maintenance and repair work could be related to the structure, electricity, safety or plumbing, etc. The tenant must write a request letter informing what needs to be repaired and how much work would be needed. The request letter would be more impactful if the writer mention how the damage is affecting his/her and his/her family’s life.

 

THINGS TO BE TAKEN CARE OF WHILE WRITING A REQUEST LETTER FOR REPAIR AND MAINTENANCE:

  • Start the letter with the owner’s name and address
  • After that put the date and subject of the letter.
  • One can use Dear (Mr, Mrs) for greetings to the receiver before starting the letter.
  • Introduce yourself in the first sentence.
  • Give details about the damages like where, how and how much of it, etc.
  • Mentioning the details of the situations as to how the damaged condition of the property is hampering your family/work life is the most important.
  • Then one can refer to the contract and the responsibilities of the landlord mentioned in it.
  • One can also put a deadline for the maintenance work to be completed by or information about the time when doing the repair work would be convenient.
  • The closing statement can be used for showing gratitude and your expectations to the landlord.
  • End the letter with “Sincerely(Your name)”
  • Double-check all the details mentioned in the letter and also proofread it for mistakes.

 

OBJECTIVES:

The main reason for writing a request letter for repair and maintenance is obviously to inform the landlord about the damages that occur on his property and to requesting him to take correcting measures as soon as possible. This letter would also remind the owner of the terms in the agreement signed by both parties so that they can not deny their duties as a landlord.

 

THE ABOVE SYNTAX CAN BE USED FOR MANY DIFFERENT REQUEST LETTERS FOR REPAIR AND MAINTENANCE. SOME OF THE EXAMPLES ARE GIVEN BELOW:

  • letter to landlord for the repair of house
  • application for repairing of the house
  • request letter for roof repair
  • request letter for repair and maintenance in office

Request Letter for Repair and Maintenance




Request Letter for Repair and Maintenance of Equipment – Sample Letter Requesting for Office Equipment Repair

To, __________ (Recipient’s Details), __________ (Company Name), __________ (Company’s Address) Date: __/__/____ (Date) Subject: Repair of ________ (machine name) Respected Sir/ Madam, I am _______ (name) and I have been working as a ______ (designation) of _______ (department) in your reputed company holding employee ID _______ (mention your employee ID). I write this letter to …


Request Letter for Office Printer Repair – Sample Letter Requesting for Repair and Maintenance of Office Printer

To, __________ (Recipient’s Details), __________ (Company Name), __________ (Company’s Address) Date: __/__/____ (Date) Subject: Request for repairing the office printer Respected Sir/ Madam, I am _______ (name) and I have been working as a ______ (designation) of _______ (department) in your reputed company holding employee ID _______ (mention your employee ID). This is to inform …


Request Letter for Repair and Maintenance in Office

(Sender’s details) ____________ ____________ ____________ Date: __/__/____ (Date) (Receiver’s details) ____________ ____________ ____________ Subject: Request for repair and maintenance in office Dear Sir/ Madam, I am writing to you to request for repair and maintenance of the office. I have been renting this office for _______ (Duration – Months/ Years) since ________ (Date/ Months). The …