Complaint Letter for AC Not Working in Office – Air Conditioner Complaint Letter in Office

Table of Contents:

• Sample Letter
• Live Editing Assistance
• How to Use Live Assistant
• Additional Template Options
• Download Options
• Share via Email
• Share via WhatsApp
• Copy to Clipboard
• Print Letter
• FAQs

Complaint Letter for Air Conditioner in Office

Sample complaint letter for ac not working in office

To,
The Manager,
______________ (Name of the AC Company),
______________ (Address)

Date: __ /__ /____ (Date)

Subject: Complaint against the faulty Air Conditioner in the office

Dear Sir/Madam,

This is to bring to your notice, that I am ______________ (Name), from ____________ (Name of the Department), from ____________ (Name of the company).

I am writing this letter to bring to your notice that we had purchased an Air conditioner from your showroom as per the details provided under:
Name of the Model:
Date of purchase:
Mode of Payment:
Warranty period:

I am concerned regarding the malfunctioning of the product. The product is having _________________ (leakage/not working since _______ (Time)/others). Since the AC is under warranty period please, send your trusted mechanics at the address ________________ (Address) to get it repaired at the earliest. For any queries or detailed information please contact the undersigned.
Thank you.

Yours ___________ (Faithfully/Sincerely),
______________ (Name),
______________ (Contact details)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

Print Letter

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.

FAQs

• Q: What information should be included in a complaint letter about an air conditioner not working?
  • A: A complaint letter should include details such as the model of the AC, date of purchase, mode of payment, warranty period, and specific issues experienced with the AC.
• Q: How should I address the recipient of the complaint letter?
  • A: Address the recipient politely using "Dear Sir/Madam" or the specific name if known.
• Q: Is it necessary to mention warranty information in the complaint letter?
  • A: Yes, including warranty details is essential as it informs the recipient about the AC's coverage and the expectation for repairs under warranty.
• Q: Should I provide contact information in the complaint letter?
  • A: Yes, including contact details allows the recipient to communicate with you for any further information or clarification regarding the complaint.
• Q: What tone should I maintain in a complaint letter?
  • A: Maintain a polite and professional tone while clearly stating the issue and requesting prompt resolution.

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