Complaint Letter for AC Not Working in Office – Air Conditioner Complaint Letter in OfficeComplaint Letter for AC Not Working in Office – Air Conditioner Complaint Letter in Office
When drafting a complaint letter about an air conditioner not working in the office, it's essential to maintain a polite and clear tone while providing all necessary details. Clearly state the issue with the AC, including any specific problems or malfunctions, along with details such as the model, purchase date, mode of payment, and warranty information. Request prompt assistance or repair from the AC company, providing the office address and contact information for further communication.

Table of Contents:

Complaint Letter for Air Conditioner in Office

Sample complaint letter for ac not working in office

The Manager,
______________ (Name of the AC Company),
______________ (Address)

Date: __ /__ /____ (Date)

Subject: Complaint against the faulty Air Conditioner in the office

Dear Sir/Madam,

This is to bring to your notice, that I am ______________ (Name), from ____________ (Name of the Department), from ____________ (Name of the company).

I am writing this letter to bring to your notice that we had purchased an Air conditioner from your showroom as per the details provided under:
Name of the Model:
Date of purchase:
Mode of Payment:
Warranty period:

I am concerned regarding the malfunctioning of the product. The product is having _________________ (leakage/not working since _______ (Time)/others). Since the AC is under warranty period please, send your trusted mechanics at the address ________________ (Address) to get it repaired at the earliest. For any queries or detailed information please contact the undersigned.
Thank you.

Yours ___________ (Faithfully/Sincerely),
______________ (Name),
______________ (Contact details)

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  • Q: What information should be included in a complaint letter about an air conditioner not working?
    • A: A complaint letter should include details such as the model of the AC, date of purchase, mode of payment, warranty period, and specific issues experienced with the AC.
  • Q: How should I address the recipient of the complaint letter?
    • A: Address the recipient politely using "Dear Sir/Madam" or the specific name if known.
  • Q: Is it necessary to mention warranty information in the complaint letter?
    • A: Yes, including warranty details is essential as it informs the recipient about the AC's coverage and the expectation for repairs under warranty.
  • Q: Should I provide contact information in the complaint letter?
    • A: Yes, including contact details allows the recipient to communicate with you for any further information or clarification regarding the complaint.
  • Q: What tone should I maintain in a complaint letter?
    • A: Maintain a polite and professional tone while clearly stating the issue and requesting prompt resolution.

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