When drafting a request letter for repair and maintenance of equipment, clarity and politeness are essential. Clearly describe the issue with the equipment, including error details and the date it malfunctioned. Provide the serial number for identification and politely request prompt repair to minimize disruptions to work processes.
Sample Letter for Office Equipment Repair
To,
__________ (Recipient’s Details),
__________ (Company Name),
__________ (Company’s Address)
Date: __/__/____ (Date)
Subject: Repair of ________ (machine name)
Respected Sir/ Madam,
I am _______ (name) and I have been working as a ______ (designation) of _______ (department) in your reputed company holding employee ID _______ (mention your employee ID).
I write this letter to inform you that the __________ (machine/ equipment) installed at the ______ (mention location/ department) is not working fine and needs repair. To the best of my knowledge, the machine stopped working on __/__/____ (date) and started giving an error code as _________ (mention error details). This being a crucial part of our work, it is to request you kindly get the same fixed at the earliest. The serial number of the equipment is __________ (mention serial number).
I shall be thankful if the same could be fixed at the earliest.
Yours Truly,
________ (Signature),
________ (Name),
________ (Employee ID Number)
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Sandeep Bhandari