(Sender’s details)

Date: __/__/____ (Date)

(Receiver’s details)

Subject: Request for repair and maintenance in office

Dear Sir/ Madam,

I am writing to you to request for repair and maintenance of the office. I have been renting this office for _______ (Duration – Months/ Years) since ________ (Date/ Months). The condition of the office is very bad and needs urgent repairs. The gates are becoming rusty and the paint on the wall is also coming off. As per the rental agreement, all the repair and maintenance facilities needed on the premises are _________ (mention as per agreement) responsibility.

I kindly request you to make arrangements and fix this problem as soon as possible. I have already spoken with someone in the office who will empty the space, give you the keys and a copy of the estimated amount required for repair.

I will greatly appreciate it if you could get this done as soon as possible as some _______ (domestic/international guest/visitors – if applicable) will be visiting the office soon. If you have any queries or doubts, contact me on ______________ (Contact Number).

Thank you for your timely action.

Yours Sincerely,

____________ (Signature),
____________ (Name),
____________ (Contact Number)

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