When writing a salary negotiation email, it’s important to be clear, respectful, and professional. Begin by expressing gratitude for the job offer and affirm your interest in the position. Clearly state your counteroffer with a reasonable explanation, which could include details about industry standards, your qualifications, and market value. Maintain a polite and positive tone throughout the email to encourage a favorable response. Avoid using overly aggressive language and ensure that you do not overlook including your appreciation for the opportunity.

Table of Contents:

Salary Negotiation Email Sample: How to Write an Salary Negotiation Email

To: ____________ @____________
CC: ____________ @____________
BCC: ____________ @____________

Date: __/__/____ (Date)

Subject: Salary Negotiation for the Position of ______ (Mention post)

Dear _________ (HR Manager’s Name),

Thank you for offering me the position of _________ (Job Title) at _________ (Company Name). I am excited about the opportunity to work with such a dynamic team and contribute to your innovative projects.

After reviewing the offer, I would like to discuss the starting salary. Considering my background, education, and experience in the field, I am seeking a slightly higher salary than the initial offer. Based on the industry standards and my previous roles, where I have successfully managed _________ (mention key responsibilities and achievements), I believe that an adjusted salary of _________ (proposed salary) would better reflect the value I bring to your team.

I am very enthusiastic about the possibility of joining your team and I am confident that we can reach an agreement beneficial to both parties. I look forward to your feedback and am available for a discussion at your earliest convenience.

Thank you once again for this opportunity.

Best regards,

_________ (Your Name)
_________ (Your Contact Information)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


Q1: How should I start my salary negotiation email?
  • Start your email by expressing gratitude for the job offer and clearly stating your enthusiasm for the position.
Q2: Is it appropriate to specify an exact salary in the negotiation email?
  • Yes, it is appropriate to specify an exact salary. It helps clarify your expectations and provides a basis for discussion.
Q3: How can I justify my salary request?
  • Justify your salary request by referencing your relevant experience, achievements, and the standard salary range for the position in the industry.
Q4: What tone should I use in a salary negotiation email?
  • Use a professional, respectful, and positive tone. While it's important to be assertive about your needs, it’s equally important to keep the tone collaborative.
Q5: What if the employer does not agree to my salary request?
  • Be prepared to negotiate other components of your compensation package, such as bonuses, benefits, or flexible working conditions, or decide whether the offer aligns with your career goals and financial needs.