When writing a salary negotiation email, it’s important to be clear, respectful, and professional. Begin by expressing gratitude for the job offer and affirm your interest in the position. Clearly state your counteroffer with a reasonable explanation, which could include details about industry standards, your qualifications, and market value. Maintain a polite and positive tone throughout the email to encourage a favorable response. Avoid using overly aggressive language and ensure that you do not overlook including your appreciation for the opportunity.

Table of Contents:

Salary Negotiation Email Sample: How to Write an Salary Negotiation Email

To: ____________ @____________
CC: ____________ @____________
BCC: ____________ @____________

Date: __/__/____ (Date)

Subject: Salary Negotiation for the Position of ______ (Mention post)

Dear _________ (HR Manager’s Name),

Thank you for offering me the position of _________ (Job Title) at _________ (Company Name). I am excited about the opportunity to work with such a dynamic team and contribute to your innovative projects.

After reviewing the offer, I would like to discuss the starting salary. Considering my background, education, and experience in the field, I am seeking a slightly higher salary than the initial offer. Based on the industry standards and my previous roles, where I have successfully managed _________ (mention key responsibilities and achievements), I believe that an adjusted salary of _________ (proposed salary) would better reflect the value I bring to your team.

I am very enthusiastic about the possibility of joining your team and I am confident that we can reach an agreement beneficial to both parties. I look forward to your feedback and am available for a discussion at your earliest convenience.

Thank you once again for this opportunity.

Best regards,

_________ (Your Name)
_________ (Your Contact Information)

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How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

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  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
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FAQs

Q1: How should I start my salary negotiation email?
  • Start your email by expressing gratitude for the job offer and clearly stating your enthusiasm for the position.
Q2: Is it appropriate to specify an exact salary in the negotiation email?
  • Yes, it is appropriate to specify an exact salary. It helps clarify your expectations and provides a basis for discussion.
Q3: How can I justify my salary request?
  • Justify your salary request by referencing your relevant experience, achievements, and the standard salary range for the position in the industry.
Q4: What tone should I use in a salary negotiation email?
  • Use a professional, respectful, and positive tone. While it's important to be assertive about your needs, it’s equally important to keep the tone collaborative.
Q5: What if the employer does not agree to my salary request?
  • Be prepared to negotiate other components of your compensation package, such as bonuses, benefits, or flexible working conditions, or decide whether the offer aligns with your career goals and financial needs.