When sending a follow-up email after receiving no response, it's important to remain clear, polite, and professional. Begin with a courteous greeting and reference your previous communication or application, including the date if possible. Reiterate your interest in the position and why you believe you are a good fit. Attach any relevant documents again, such as your resume, and politely request an update on the status of your application. Ensure the language is straightforward and concise, and avoid coming off as demanding or impatient. Always include your contact information to make it easy for the recipient to respond.

Table of Contents:

Follow-Up Email Sample When You Haven't Received a Response

To: ____________ @____________
CC: ____________ @____________
BCC: ____________ @____________

Date: __/__/____ (Date)

Subject: Follow-Up on Job Application for ______ (Mention post)

Dear _________ (HR Manager’s Name),

I hope this message finds you well. I am writing to follow up on my application for the position of _________ (Job Title), submitted on __/__/____. I am very interested in the opportunity to join _________ (Company Name) and contribute to your team with my skills and experiences.

As mentioned in my initial application, I have a degree in _________ (Your Degree) from _________ (Your University), and I have spent the last _________ (number) years gaining experience in _________ (your field/specialization). I believe my background in _________ (mention key responsibilities or achievements) aligns well with the needs of your team.

I am very enthusiastic about the possibility of working at _________ (Company Name) and would greatly appreciate any update you could provide on the progress of my application. I am looking forward to the opportunity to discuss how I can contribute to your team.

Thank you very much for considering my application. Please let me know if you require any further information or documents from my side.

Best regards,

_________ (Your Name)
_________ (Your Contact Information)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


Q1: How long should I wait before sending a follow-up email if I haven’t received a response?
  • It is generally appropriate to wait about one to two weeks after your initial email or application before sending a follow-up.
Q2: Is it acceptable to send more than one follow-up email?
  • Yes, if your first follow-up does not receive a response, you can send one additional follow-up. However, more than two follow-ups are generally not recommended as they may seem too persistent.
Q3: What should I include in a follow-up email?
  • Your follow-up email should include a polite greeting, a reference to your previous email or application, a brief reiteration of your interest and qualifications, and a request for any updates if available.
Q4: How can I ensure my follow-up email is noticed?
  • Use a clear and direct subject line, address the recipient by name, and keep your email concise and to the point.
Q5: What tone should I use in a follow-up email?
  • Maintain a professional, courteous, and respectful tone throughout your follow-up email. It’s important to express patience and understanding of the HR manager’s schedule.