Writing a thank you email for an interview invitation is a key step in maintaining professionalism and demonstrating your interest in the position. Start your email with a polite greeting and thank the recipient for the opportunity. Clearly state the job title and express your enthusiasm about the potential to work with their organization. Mention a few strengths or experiences that make you a good fit for the role, reinforcing your qualifications. Close with a statement of appreciation and your eagerness to discuss further in the interview. Avoid overly casual language and ensure all necessary details like the interview date (if known) and your contact information are included.

Table of Contents:

How to write a Thank You Email for an Interview Invitation

To: ____________ @____________
CC: ____________ @____________
BCC: ____________ @____________

Date: __/__/____ (Date)

Subject: Thank You for the Interview Invitation for the ______ (Mention post)

Dear _________ (HR Manager’s Name),

I am writing to express my gratitude for being invited to interview for the position of _________ (Job Title) at _________ (Company Name). Thank you for considering my application.

I am very excited about the opportunity to join your team and contribute to your continued success. My background in _________ (Your Field/Specialization) and my experience at _________ (Previous Company/Institution) align well with the goals of _________ (Company Name). I look forward to discussing how I can contribute to your team and help achieve your objectives.

Please let me know if there is anything specific you would like me to prepare for the interview. I am available on _________ (mention your availability), and I am eager to meet with you and learn more about this exciting opportunity.

Thank you once again for this opportunity. I look forward to our conversation.

Best regards,

_________ (Your Name)
_________ (Your Contact Information)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


Q1: How soon should I send a thank you email after receiving an interview invitation?
  • It is best to send a thank you email within 24 hours of receiving the interview invitation to show promptness and enthusiasm.
Q2: What key elements should be included in a thank you email for an interview invitation?
  • Include a thank you statement, a brief mention of your suitability for the role, your enthusiasm about the opportunity, and a confirmation or query about the interview details.
Q3: Should I attach my resume again in the thank you email for an interview invitation?
  • It is not necessary to attach your resume again unless you have updated it or the interviewer has requested it.
Q4: Can I use the thank you email to confirm or propose a different interview time?
  • Yes, you can politely confirm your availability or suggest an alternative time if the proposed schedule conflicts with your prior commitments.
Q5: What tone should I maintain in a thank you email for an interview invitation?
  • Maintain a professional yet enthusiastic tone, ensuring that the email reflects both gratitude and readiness for the upcoming interview.