When writing an email to HR requesting a relieving letter, it is important to be concise and respectful. Start with a proper greeting, clearly state the purpose of your email, and provide details of your employment such as your last working day and position title. Politely request the issuance of your relieving letter, and thank HR for their assistance during your tenure. Be sure to include any pertinent details that might facilitate the process, like your employee ID. Avoid using unclear language or leaving out necessary information such as your contact details and precise requests.

Table of Contents:

Sample Email: Requesting a Relieving Letter from HR via Email

Date: __/__/____ (Date)

Subject: Request for Relieving Letter – ______ (Your Position)

Dear _________ (HR Manager’s Name),

I hope this message finds you well. As I have recently concluded my position as _________ (Your Job Title) with _________ (Company Name) effective __/__/____ (Your Last Working Day), I am writing to request the issuance of my relieving letter.

During my time with _________ (Company Name), I have thoroughly enjoyed and appreciated the opportunities provided to me. My experiences here have greatly contributed to my professional growth, and I am grateful for the support from the team.

I kindly ask for your assistance in providing me with the relieving letter at your earliest convenience, which will aid in my transition to future endeavors. Please let me know if you require any additional information or documents from my side to facilitate this process.

Thank you for your attention to this matter and for all your support during my tenure.

Best regards,

_________ (Your Name)
_________ (Your Contact Information)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


Q1: What is a relieving letter?
  • A relieving letter is a document issued by HR confirming that an employee has officially resigned and has been relieved of their duties.
Q2: Why do I need a relieving letter?
  • A relieving letter is often required by future employers as proof that you have completed your obligations with your previous employer and are free to commence new employment.
Q3: How soon can I request a relieving letter after leaving a job?
  • You can request a relieving letter as soon as your employment ends, typically on or after your last working day.
Q4: What information should I include in my email requesting a relieving letter?
  • Include your full name, position, last working day, and a polite request for the relieving letter. You may also want to include your employee ID or other relevant details to help HR locate your records easily.
Q5: What if HR delays in providing the relieving letter?
  • If there is a delay, follow up with a polite email or phone call. It's important to remain courteous and patient throughout the process.