When writing an email to HR requesting a relieving letter, it is important to be concise and respectful. Start with a proper greeting, clearly state the purpose of your email, and provide details of your employment such as your last working day and position title. Politely request the issuance of your relieving letter, and thank HR for their assistance during your tenure. Be sure to include any pertinent details that might facilitate the process, like your employee ID. Avoid using unclear language or leaving out necessary information such as your contact details and precise requests.
Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample Email: Requesting a Relieving Letter from HR via Email
Date: __/__/____ (Date)
Subject: Request for Relieving Letter – ______ (Your Position)
Dear _________ (HR Manager’s Name),
I hope this message finds you well. As I have recently concluded my position as _________ (Your Job Title) with _________ (Company Name) effective __/__/____ (Your Last Working Day), I am writing to request the issuance of my relieving letter.
During my time with _________ (Company Name), I have thoroughly enjoyed and appreciated the opportunities provided to me. My experiences here have greatly contributed to my professional growth, and I am grateful for the support from the team.
I kindly ask for your assistance in providing me with the relieving letter at your earliest convenience, which will aid in my transition to future endeavors. Please let me know if you require any additional information or documents from my side to facilitate this process.
Thank you for your attention to this matter and for all your support during my tenure.
Best regards,
_________ (Your Name)
_________ (Your Contact Information)
Live Editing Assistance
Live Preview
How to Use Live Assistant
The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:
- Start Typing: Enter your letter content in the "Letter Input" textarea.
- Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea.
Additional Template Options
The letter writing editor allows you to start with predefined templates for drafting your letters:
- Choose a Template: Click one of the template buttons.
- Auto-Fill Textarea: The chosen template’s content will automatically fill the textarea.
Download Options
Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.
Share via Email
Click the "Share via Email" button after composing your letter. Your default email client will open with the subject "Sharing My Draft Letter".
Share via WhatsApp
Click the "Share via WhatsApp" button to send the letter as a message to a contact on WhatsApp.
Copy to Clipboard
Click the "Copy to Clipboard" button after composing your letter. You can paste the copied text anywhere you need.
Print Letter
Click the "Print Letter" button after composing your letter to print it directly from the browser.
FAQs
Q1: What is a relieving letter?- A relieving letter is a document issued by HR confirming that an employee has officially resigned and has been relieved of their duties.
- A relieving letter is often required by future employers as proof that you have completed your obligations with your previous employer and are free to commence new employment.
- You can request a relieving letter as soon as your employment ends, typically on or after your last working day.
- Include your full name, position, last working day, and a polite request for the relieving letter. You may also want to include your employee ID or other relevant details to help HR locate your records easily.
- If there is a delay, follow up with a polite email or phone call. It's important to remain courteous and patient throughout the process.