February 10, 2024
Office Letters

Overpayment Letter to Former Employee – Sample Letter Addressing Overpayment to Ex- Employee

To,
The ________ (Former Employee’s Name),
________ (Former Employee’s Address),

Date: __/__/____ (Date)

Subject: Overpayment Correction Notice

Dear ________ (Former Employee’s Name),

I hope you are doing well. We have recently conducted a review of our payroll records and identified an overpayment made to your account. This overpayment occurred due to an ______ (inadvertent error in our system/accounts/incorrect data/other).

Please provide the necessary information for making a direct payment to the company account in order to address the overpayment issue, as you are no longer with the company. Your timely assistance in providing the necessary details is valued.

Company Account Details:
Account Number: ________ (Enter Account Number)
Account Holder Name: ________ (Enter Account Holder Name).
Bank Name: ________ (Enter Bank Name)
IFSC Code: ________ (Enter IFSC Code)

Kindly review your payroll statements and do not hesitate to contact our HR department if you have any questions or concerns.

Thanking you,
Sincerely,
________ (Your Name)
________ (Your Position)
________ (Company Name)