When writing a leave application letter due to heavy rain, it's crucial to maintain clarity and politeness. Clearly state your name, designation, and department. Explain the reason for your leave, emphasizing the adverse weather conditions preventing your attendance. Request leave for the day and offer to discuss the matter further if needed. Express gratitude for understanding.

Table of Contents:

Sample Leave Application Letter for Office Due to Heavy Rain

The HR Manager,
______________ (Name of the company),
______________ (Address of the company),

Date: __/__/____ (date)

Subject: Leave application

Dear Sir/Madam,

This is to most humbly inform you that my name is ___________ (name) working as a ___________ (designation) in _____________ (department).

I am writing this letter to bring to your attention that it has been raining heavily for the last _____ (hours/days) and the weather conditions are becoming worse. So, I will not be able to attend office today due to the same reason.

I hope that you will understand my situation and approve my leave request. It would be highly appreciated if you grant me leave for one day. If you want to discuss this matter, please do not hesitate to contact me at any time.

Yours Truly,
_____________ (Signature),
_____________ (Name),
_____________ (Designation)

Live Editing Assistance

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How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

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If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
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  • Print: Use the print dialog in the browser to complete printing.


  • Is it necessary to specify the duration of the heavy rainfall in the leave application letter?
    • Yes, it's helpful to mention the duration of the heavy rainfall to provide context for your absence from work.
  • Should I provide alternative means of work, such as remote tasks, when requesting leave due to heavy rain?
    • If feasible, it may be considerate to offer alternative means of work, such as remote tasks, if available and appropriate for your job responsibilities.
  • What if heavy rain is forecasted, but hasn't started yet? Can I still request leave preemptively?
    • It's generally advisable to wait until heavy rain has commenced and poses a safety risk before requesting leave. However, if there are valid concerns about commuting safety, you may inform your employer in advance.
  • Can I request leave for multiple days due to heavy rain?
    • Yes, if heavy rain persists for multiple days and poses ongoing safety concerns, you can request leave for additional days. Provide clear reasons for the extended leave in your request.
  • Should I mention any precautions taken to mitigate the impact of heavy rain in the leave application letter?
    • If relevant, you can briefly mention any precautions taken to mitigate the impact of heavy rain, such as checking road conditions or alternative transportation arrangements. However, the primary focus should be on your safety and inability to attend work due to adverse weather conditions.

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