When writing a follow-up email after an interview, it's important to be clear and professional. Start by thanking the interviewer for the opportunity and restate your interest in the position. Briefly mention key points discussed during the interview that make you a good fit for the job. Keep the tone polite and appreciative, and avoid overly casual language or being too pushy about the outcome. Include your contact information and express your willingness to provide further details if needed.

Table of Contents:

Sample Email - Post-Interview Follow-Up Email Template

To: ____________ @____________
CC: ____________ @____________
BCC: ____________ @____________

Date: __/__/____ (Date)

Subject: Follow-Up on Interview for ______ (Mention post)

Dear _________ (HR Manager’s Name),

I am writing to thank you for the opportunity to interview for the position of _________ (Job Title) at _________ (Company Name). I enjoyed discussing the potential contributions I could make to your team and learning more about the exciting projects at _________ (Company Name).

Reflecting on our conversation, I am further convinced that my background in _________ (Your Degree or Field) and experience with _________ (mention key responsibilities or projects) would be a great match for this role. I am enthusiastic about the prospect of bringing my skills to your team and contributing to the innovative work at _________ (Company Name).

Please let me know if there is any additional information I can provide. I look forward to the possibility of working together and contributing to _________ (Company Name).

Thank you once again for the chance to interview and for considering my application.

Best regards,

_________ (Your Name)
_________ (Your Contact Information)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


Q1: How soon after an interview should I send a follow-up email?
  • It is best practice to send a follow-up email within 48-72 hours after your interview to ensure that your interest in the position remains clear and your conversation is still fresh in the interviewer's mind.
Q2: What should be the tone of a follow-up email?
  • The tone of a follow-up email should be professional and polite. Express gratitude for the opportunity and reaffirm your interest in the position.
Q3: Should I mention the discussion from the interview in my follow-up email?
  • Yes, briefly mentioning key points or specific discussions from the interview can personalize your email and remind the interviewer of your conversation.
Q4: Is it appropriate to ask about the next steps in the process in my follow-up email?
  • Yes, it's appropriate to inquire about the next steps in the hiring process if this was not discussed during the interview. It shows your enthusiasm and eagerness to move forward.
Q5: What if I don't hear back after sending my follow-up email?
  • If you don’t hear back within a week or two, it’s acceptable to send another polite email to inquire about the status of your application. Ensure that you remain courteous and professional.