When writing a job resignation email, it's important to be clear and polite. Start with a proper greeting and state your position and the company from which you are resigning. Mention the effective date of your resignation and express gratitude for the opportunities you had during your tenure. Offer to assist during the transition and end with a professional closing. Avoid vague language and forgetting to provide essential details like your last working day and contact information.

Table of Contents:

Writing a Professional Resignation Email Sample

To: ____________ @____________
CC: ____________ @____________
BCC: ____________ @____________

Date: __/__/____ (Date)

Subject: Resignation Notice – _________ (Your Position)

Dear _________ (Supervisor’s Name),

I am writing to formally resign from my position as _________ (Your Job Title) with _________ (Company Name), effective __/__/____ (Last Working Day). This decision comes after careful consideration of my career goals.

I have appreciated the opportunities for professional and personal development that I have received while at _________ (Company Name). I am particularly thankful for _________ (mention any specific experiences or opportunities).

I am committed to ensuring a smooth transition and will do everything in my power to hand over my responsibilities effectively. Please let me know how I can help during this transition.

Thank you for the support and opportunities over the past _________ (number) years. I look forward to staying in touch, and I am hopeful that our paths will cross again in the future.

Please feel free to reach out to me at _________ (Your Phone Number) or _________ (Your Email Address) for any assistance during the transition period.

Best regards,

_________ (Your Name)
_________ (Your Contact Information)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


Q1: How do I start a resignation email?
  • A1: Begin your resignation email with a professional greeting, state your position, and directly express your intention to resign.
Q2: What should be included in the body of a resignation email?
  • A2: Your resignation email should include your last working day, a thank you to your employer for the opportunities, and an offer to help with the transition.
Q3: How much notice should I give when resigning?
  • A3: Typically, two weeks' notice is standard, but you should always refer to your employment contract to comply with any specific requirements.
Q4: Is it necessary to mention the reason for leaving in the resignation email?
  • A4: It is not mandatory to disclose the reasons for your resignation in the email. However, you can choose to share this during a face-to-face discussion if you feel it's appropriate.
Q5: How should I conclude a resignation email?
  • A5: Conclude with a statement of gratitude, offer your contact information for transition-related communications, and close with a professional sign-off.