Writing an email to accept a job offer should be done with clarity and politeness. Start by addressing the HR manager by name and clearly state the position you are accepting. Express your enthusiasm and readiness to join the team. Mention your gratitude for the opportunity and reiterate any important details such as your start date or any documents you might attach for their reference. It's important to keep the language clear and avoid any ambiguity about your acceptance. Also, remember to include all necessary personal contact details for further communications.

Table of Contents:

How to Write a Professional Job Offer Acceptance Email

To: ____________ @____________
CC: ____________ @____________
BCC: ____________ @____________

Date: __/__/____ (Date)

Subject: Acceptance of Offer for the Position of ______ (Mention post)

Dear _________ (HR Manager’s Name),

I am pleased to accept the offer for the position of _________ (Job Title) with _________ (Company Name). I am excited about the opportunity to join your team and contribute to the innovative work at _________ (Company Name).

Thank you for the offer and for the confidence you have shown in my abilities. As discussed, I will be starting on __/__/____ (Start Date), and I have attached the signed offer letter and other required documents.

Please let me know if there are any further documents or information you need from me before then. I look forward to becoming an integral part of your team and am eager to make a positive impact.

Thank you once again for this wonderful opportunity.

Warm regards,

_________ (Your Name)
_________ (Your Contact Information)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


Q1: What should I include in a job offer acceptance email?
  • Your acceptance email should include a clear statement of acceptance, the position title, start date, and expressions of gratitude for the opportunity. Attach any required documents as specified by the employer.
Q2: How formal should my acceptance email be?
  • Your acceptance email should maintain a professional tone throughout, addressing the HR manager or the person who offered you the job by their proper title and name.
Q3: Should I negotiate my offer in the acceptance email?
  • It is not advisable to negotiate your offer in the acceptance email. Any negotiations should ideally be completed before you send your acceptance.
Q4: Is it necessary to confirm the start date in the acceptance email?
  • Yes, confirming your start date in the acceptance email is crucial as it reassures the employer of your commitment and helps both parties plan accordingly.
Q5: Can I ask questions in my job offer acceptance email?
  • Yes, it is acceptable to ask questions in your acceptance email, especially regarding any preparations required before you start or clarification on any documents you need to submit.