When drafting a request letter for payment of delivered goods, it's crucial to maintain clarity and politeness. Clearly state the purpose of the letter, including details such as the order date, delivery date, amount due, and payment deadline. Attach the invoice for reference and express gratitude for their attention to the matter.

Table of Contents:

Sample Letter for payment of goods delivered

To,
_______ (Receiver’s Name),
_______ (Receiver’s Position/Company Name),
_______ (Receiver’s Address)

Date: __/__/_____ (date)

Subject: Request for payment of goods delivered

Respected Sir/ Madam,

My name is ___________ (name) and I write this in reference to the goods that were ordered by you on __/__/_____ (date).

I would like to confirm that we have already delivered the goods on __/__/____ (date) as per the order placed on  __/__/____ (date). For this delivery, a complete payment of _______ (Amount) is due by __/__/____ (date).

In this regard, I kindly request you to make the payment for the ordered goods. Please find the invoice attached along with this letter.

Thank you for your attention to this matter.

Regards,
___________ (Your Name with Signature),
___________ (Contact Number)

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FAQs

  • Why is it important to send a request letter for payment of delivered goods?
    • Sending a request letter reminds the recipient of the outstanding payment, helps maintain a clear record of transactions, and ensures timely settlement, which is crucial for the financial health of the business.
  • Should the request letter for payment of delivered goods include the invoice?
    • Yes, attaching the invoice provides the recipient with a clear breakdown of the amount owed and serves as a reference for the transaction. It helps avoid confusion and facilitates prompt payment.
  • What should be included in the subject line of the request letter for payment of delivered goods?
    • The subject line should clearly indicate the purpose of the letter, such as "Request for payment of goods delivered" or "Urgent Payment Request for Delivered Goods," to ensure that the recipient understands the nature of the correspondence at a glance.
  • Is it necessary to mention the payment deadline in the request letter for payment of delivered goods?
    • Yes, mentioning the payment deadline provides clarity regarding the timeframe within which the payment is expected. It helps set clear expectations and encourages prompt settlement of the outstanding amount.
  • How should the tone of the request letter for payment of delivered goods be maintained?
    • The tone should be polite and professional to maintain a positive relationship with the recipient. While it's important to remind them of the outstanding payment, it should be done respectfully to avoid any potential misunderstandings or conflicts.

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