When writing an effective complaint letter about lost or stolen equipment, it is important to be clear and polite. Address the letter to the relevant person, and include your name and job details. Clearly describe the situation, including the type of equipment, the project details, and when the loss occurred. Request specific actions, such as informing you if the equipment is found. Provide your contact details for follow-up. Avoid unclear language and ensure all necessary information is included.
Sample Complaint letter About a Lost or Stolen Equipment
To,
The Manager,
__________ (Office’s Name),
__________ (Office’s Address)
Date: __/__/____ (date)
Subject: Complaint about a lost work ________ (tool or equipment details)
Respected Sir/Madam,
It is to inform you that I am __________ (Name) and I am working on your site for the project currently being done.
I am writing this letter to inform you that my ___________ (screwdriver/ grinding machine/ drilling machine/ welding machine/ any other equipment) which was kept at your site i.e. _________ (mention the site address) overnight, during the project ___________ (mention the project number details) is missing. The same happened on __/__/____ (mention the date of occurrence) when __________ (explain the occurrence). I left the mentioned equipment at the site, but in the morning I got to know that my tool/ equipment is missing. I request you to kindly inform me if you find the said tool.
I expect and await your kind support/ response in this matter. In case, any query arises, please contact me at ____________ (mention the contact details).
Thanking you,
Sincerely,
___________ (Signature),
___________ (Your name)
___________ (Contact details)
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Sandeep Bhandari