When drafting a notification letter for a change of email address, clarity and politeness are key. Start with a formal greeting, clearly state the purpose of the letter, and provide the new email address. Encourage recipients to update their records accordingly. End the letter with a polite closing. Avoid unclear language and ensure all necessary details are included for an effective notification.

Table of Contents:

Sample Notification Letter for Change of Email Address

To,
_________
_________
_________ (Recipient details)

Date: __/__/____ (Date)

Subject: Change of email address

Dear __________ (Customer Name),

Trust that all of you and your families are keeping the best of health.

This letter is to announce that our company has recently migrated to a new domain portal and accordingly we have changed our e-mail ID. Our new email id for future correspondence shall be _____________ (Email ID).

Request to kindly update the same in your address book.

Regards,
___________ (Your Name),
___________ (Your Designation),
___________ (Business Name)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.

FAQs

  • Why am I receiving an email about a change in email address?
    • Our company has recently migrated to a new domain portal, necessitating a change in our email ID. This email serves to inform you of the updated contact information.
  • What do I need to do after receiving this notification?
    • We kindly request you to update our new email address in your address book to ensure seamless communication in the future.
  • Is there a deadline to update the email address in my records?
    • While there is no strict deadline, we encourage you to update the email address at your earliest convenience to avoid any communication disruptions.
  • Can I still use the old email address for correspondence?
    • No, going forward, please use the new email address provided in this notification for all future correspondence with our company.
  • What should I do if I have further questions or concerns?
    • If you have any further questions or concerns regarding this email address change, please feel free to reach out to us directly via the new email address provided, and we will be happy to assist you.

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