Writing an effective letter involves clear and polite communication while avoiding common pitfalls like unclear language and omitting necessary details. It's important to address the recipient respectfully, clearly state the issue, provide relevant details, and request appropriate action. Politeness and clarity enhance the effectiveness of the message, increasing the likelihood of a favorable response.

Table of Contents:

Letter to Bank for Informing about Cheque Bounce Issue

The Branch Manager,
____________ (Name of the bank)
____________ (Branch Address)

Date: __/__/____ (DD/MM/YYYY),

Subject- Information about the cheque bounce

Respected sir,

With due respect I would like to inform that I, ____________(Name) holding a ____________ (Saving/Current/OverDraft) account in your branch and I am a regular customer of your bank. This is in regard to the ___________ (cheque number) dated _________ (date) issued by me favouring _______(Benificiary Name), which got bounced.

I would like to state that I made _____ (no. of transactions) transactions on that very particular day, the ____(no. of cheques cleared) cheques got passed but only this one cheque got bounced.

It is quite unusual to have bounced cheque as there are sufficient funds available in my account & I double verify my signatures before releasing any cheque.

Kindly provide the reason for the transaction failure as soon as possible. Also re-process the cheque if found inline.

Kind regards,
________ (Name)
________ (Address)
________ (Account Number)
________ (Registered Mobile Number)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


  1. Q: What should I include in a letter regarding a cheque bounce incident?
    • A: In such a letter, it's important to include details such as the date of the incident, the cheque number, beneficiary name, and any relevant transaction history. Clearly state the issue and politely request clarification and resolution.
  2. Q: How should I address the recipient of the letter?
    • A: Address the recipient respectfully using appropriate salutations such as "Dear Sir" or "Respected Sir/Madam," followed by a clear and concise explanation of the issue.
  3. Q: What should I do if my cheque bounces without a valid reason?
    • A: Politely inform the bank manager about the incident, provide necessary details, and request clarification on the reason for the transaction failure. Additionally, inquire about the possibility of reprocessing the cheque if appropriate.
  4. Q: Is it necessary to mention my account details in the letter?
    • A: Yes, including your account details such as account number and registered mobile number helps the bank identify your account and facilitate the resolution process more effectively.
  5. Q: How can I ensure clarity and politeness in my letter?
    • A: Use clear and concise language to explain the issue, avoid accusatory or aggressive tones, and express gratitude for the recipient's attention to the matter. Politeness and clarity enhance the effectiveness of the communication.

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