Letter to Hospital Requesting Medical Records

Table of Contents:

• Sample Letter
• Live Editing Assistance
• How to Use Live Assistant
• Additional Template Options
• Download Options
• Share via Email
• Share via WhatsApp
• Copy to Clipboard
• Print Letter
• FAQs

Application for Issuance of Medical Record of Patient - Request Letter for Medical Records from Hospital

To,
The Manager – Medical Record Department (MRD),
___________ Hospital (Hospital Name),
___________ (Address)

Subject: Application for Issuance of Medical Record of Patient _______ (Patient Name), Patient ID – ________

Respected Sir/Madam,

This is to inform you that I ________ (Patient Name) got admitted in your hospital on _______ (dated) having patient ID ________ (Patient ID).

I am writing this letter in order to request you to issue medical records pertaining to his hospitalization as I have to _______ (the reason for issuance of medical records – medi claim insurance/ personal reasons/ any other reason).

All the dues related to his/her hospitalization have already been paid. The copy of the payment is enclosed for your reference.

I request you to kindly issue the medical records at the earliest.

Yours truly,
_______ (Signature)
_______ (Your Name)
_______ (Contact Number)

Enclosure:

• Copy of Bill
• ID/Address Proof (If applicable)
• _______ (Any Other Supporting Document – if applicable)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

Print Letter

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.

FAQs

1. What should I include in the subject line of the letter to the hospital for requesting medical records?
   • Include the patient's name and patient ID, along with a brief mention of the purpose, such as "Application for Issuance of Medical Record of Patient [Patient Name], Patient ID - [Patient ID]."
2. Is it necessary to enclose any documents with the letter?
   • Yes, it's advisable to enclose documents such as a copy of the bill, ID/address proof, and any other supporting documents relevant to the request.
3. How should I address the recipient of the letter?
   • Address the recipient respectfully as "Respected Sir/Madam" or "Dear Sir/Madam" followed by their designation, such as "Manager - Medical Record Department (MRD)."
4. What details should I mention about the patient in the letter?
   • Provide essential details such as the patient's name, patient ID, and dates of admission and discharge to facilitate the retrieval of the medical records.
5. What tone should I use in the letter?
   • Maintain a polite and formal tone throughout the letter, expressing gratitude for their assistance and cooperation.