The HR Manager,
__________ (Company Name),
__________ (Company’s Address)

Date: __/__/____ (Date)

Subject: Request for repairing the office photocopier

Respected Sir/ Madam,

I am _______ (name), and I have been working as a ______ (designation) in the _______ (department) of your esteemed company, holding the employee ID _______ (mention your employee ID).

I am writing this letter to inform you that the photocopier machine installed at _______ (floor/ location/ department) has not been functioning properly for the last _________ (mention the duration) and needs to be repaired. The serial number of the photocopier is _______ (mention serial number). The issue with the photocopier is _________ (mention issue – unable to copy/sheets getting stuck/not turning on/any other).

I kindly urge you to look into this matter and get the same repaired at the earliest. The photocopier is essential for day-to-day work, and its malfunctioning is hindering our productivity. I shall be thankful for your kind support.

Thank you in advance.

Yours truly,
________ (Signature),
________ (Name),
________ (Employee ID Number)

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