Writing an effective letter to an embassy regarding a visa refusal involves being clear, polite, and thorough. Start by addressing the Visa Officer and providing your details and those of the visa application. Clearly state your concern about the visa refusal and request specific reasons for the refusal. Avoid unclear language and ensure all necessary details are included, such as dates, application numbers, and applicant information.

Table of Contents:

Sample Letter for Visa refusal

The Visa Officer,
__________ (Name of the Embassy)
__________ (Address)

Date: __/__/____ (Date)

Subject: Visa refusal

Respected Sir/Madam,

With due respect, I am __________ (Your Name). This is regarding visa which I applied on __________ (Date Visa applied) for __________ (Number) of people, for the time duration from __________ (Date) to __________ (Date), to __________ (Mention Place/ Location), holding visa application number __________ (Mention number).

The details of the visa applicants are mentioned below:

NamePassport NumberAgeGenderVisa Application Number

This is to inform you that my visa application has been refused. Therefore, I request you to please provide me with details and the reason for the refusal of the application. So that I can make the necessary changes if any. Waiting for your quick response regarding the same.

Yours Sincerely,
__________ (Signature),
__________ (Name),
__________ (Contact Details)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


  • What should I include in a letter to the embassy about a visa refusal?
    • Include your name, address, the date of the application, the number of applicants, travel dates, the application number, and a polite request for the reasons for refusal.
  • How should I address the Visa Officer in my letter?
    • Address the Visa Officer formally as "Respected Sir/Madam."
  • What details about the applicants should be included in the letter?
    • Include the names, passport numbers, ages, genders, and visa application numbers of all applicants.
  • What should I do if my visa application is refused?
    • Write a polite letter to the embassy requesting details and reasons for the refusal, so you can address any issues.
  • How should I conclude my letter to the embassy regarding a visa refusal?
    • Conclude the letter with a polite closing, such as "Yours Faithfully" or "Yours Sincerely," followed by your signature, name, and contact details.

Incoming Search Terms:

    • sample letter to embassy asking reason for refusal of visa
    • letter requesting reason for refusal of visa

Leave a Reply