Follow Up Letter After Sending Quotation – Sample Letter for Follow up After Sending Quotation

Table of Contents:

• Sample Letter
• Live Editing Assistance
• How to Use Live Assistant
• Additional Template Options
• Download Options
• Share via Email
• Share via WhatsApp
• Copy to Clipboard
• Print Letter
• FAQs

Sample Letter for Follow up After Sending Quotation

To,
_____________ (Designation),
_____________ (Name of the company),
_____________ (Address)

Date: __/__/_______ (date)

Subject: Followup on status of our proposal for _________.

Dear Sir/Madam,

On behalf of the company, I would like to bring to your notice that my name is ___________ (name) and I am _________ (designation) of the company.

This letter is in reference to the quotation letter sent to your __________ (department) dated __/__/______(date) regarding ____________ (mention details). It has been ______ (no. of days/weeks/months) since the quotation was submitted and I request you to kindly let us know the status of our proposal.

If you are interested or you seek more information on the product/service, you can always reach us at ____________ (contact details).

Look forward to soon hear from you.

Regards,
_____________ (Name),
_____________ (Designation),
_____________ (Contact details)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

Print Letter

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.

FAQs

• Why is it important to follow up after sending a quotation?
  • Following up demonstrates professionalism and eagerness, ensuring that the recipient is aware of your interest and commitment to the proposal.
• How long should I wait before following up on a sent quotation?
  • It's advisable to wait a reasonable amount of time, typically one to two weeks, before following up to allow the recipient sufficient time to review the proposal.
• What information should be included in a follow-up letter after sending a quotation?
  • The follow-up letter should reference the previously sent quotation, specify the duration since it was submitted, and politely request an update on its status.
• Should I provide contact information in a follow-up letter after sending a quotation?
  • Yes, providing contact information allows the recipient to easily reach out for further inquiries or discussions regarding the proposal.
• How should I phrase my request for an update on the proposal status in a follow-up letter?
  • It's important to be polite and professional, expressing eagerness to receive an update while maintaining a courteous tone in the request for information.

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