When writing a request letter for medical leave to a Head of Department (HOD), clarity and politeness are key. Clearly state your name, class, reason for leave, and duration. Avoid common pitfalls such as vague language or omitting essential details, as these can lead to misunderstandings. Remember to express gratitude for their support and cooperation.

Table of Contents:

Sample Request Letter for Medical Leave

The HOD,
______________ (Name of the College),
______________ (Address of the College),

Date: __/__/________ (date)

Subject: Request for medical leave

Respected Sir/Madam,

With all due respect, this is to inform you that my name is __________ (mention name) and I am a student of _______ (class).

I am writing this letter to inform you that I am suffering from ___________ (fever/cold/viral/any other) from the last _____ (days). The doctor has advised me to take a complete bed rest for next ____ (days). So, I will not be able to attend college for at least _____ (days) more days. I am attaching the doctor’s report for your reference.

Therefore, I request you to grant me medical leave due to the same reason mentioned above. If you wish to contact my parents regarding this, you can contact them at ___________ (contact details).

Thank you for your support and cooperation. I shall be highly obliged.

Yours truly,
______________ (Name),
______________ (Contact details)

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  • Q: How should I address the recipient in a medical leave request letter to the HOD?
    • A: Address the recipient respectfully using "Respected Sir/Madam" or "Dear Sir/Madam."
  • Q: What details should be included in a medical leave request letter to the HOD?
    • A: Include your name, class, reason for leave, duration, and contact details for further communication if necessary.
  • Q: Is it important to attach a doctor's report with the medical leave request letter?
    • A: Yes, attaching a doctor's report provides evidence of the need for medical leave and supports your request.
  • Q: How should I express gratitude in a medical leave request letter to the HOD?
    • A: Conclude the letter with expressions of gratitude, such as "Thank you for your understanding and cooperation" or "I shall be highly obliged."
  • Q: Whom should I provide contact details for in a medical leave request letter to the HOD?
    • A: Provide contact details for your parents or guardians so that the institution can reach out for further verification if needed.

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