When writing a request letter for an extension of service, it's essential to maintain clarity, politeness, and professionalism. Begin by addressing the appropriate authority, state your name, department, and tenure with the company. Clearly explain the reason for requesting the extension, including the desired duration. Express gratitude and anticipation for their consideration.

Table of Contents:

Request Letter for Extension of Employment Tenure

HR Manager (Human Resources Manager),
__________________ (Name of the Company),
__________________ (Address)

Date: __/__/____ (Date)

_________________ (Name of the Employee),
_________________ (Department),
_________________ (Name of the Company),
_________________ (Address)

Subject: Request for extension of service

Respected Sir/Madam,

This is to bring into your kind notice, that my name is _______________ (Name of the Employee) and I am working in your esteemed company since ________ (Number of Years) in the _________________ (Name of the Department) department.

Acknowledging the fact, that I have received my retirement [dated: _______________ (Date of retirement)], I am requesting you to extend my tenure of service for __________ (Number of Months/Years). The reason being __________________ (Reason of extension).

Look forward to your kind consideration.

Thanking You,

____________ (Signature),
____________ (Name of the Employee),
____________ (Department)

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  • Is it appropriate to request an extension of service before the retirement date?
    • Yes, it's advisable to request an extension before the retirement date to allow sufficient time for processing and consideration.
  • Do I need to provide a reason for requesting the extension of service?
    • Yes, providing a clear and valid reason for the extension request helps HR managers understand your situation and make an informed decision.
  • Should I mention the duration of the requested extension in the letter?
    • Yes, specifying the desired duration of the extension (in terms of months or years) helps HR managers assess the feasibility of the request.
  • Is it necessary to express gratitude in the letter?
    • Yes, expressing gratitude demonstrates professionalism and appreciation for the consideration of your request.
  • What should I do if my request for an extension is denied?
    • If your request is denied, you may consider discussing the reasons with HR and exploring alternative options, such as early retirement or part-time employment.

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