When writing a request letter for a change of time schedule in college, it's important to clearly state the reasons for the request, provide valid and authentic reasons, suggest alternative timings, and maintain a polite and respectful tone throughout the letter.

Table of Contents:

Sample Letter for Change of Time Schedule in College

Such letters are mainly written by the students to their College Principal or Chairman of the college. Students must be mentioning the reasons why they want to change the time schedule. They must give some valid and authentic reasons. They also need to mention the timings that they feel are more suitable for them. The tone of this letter has to be of request.

Request Letter for Change of Time Schedule in College.

To,
The Principal/Chairman
______________(College Name)
______________(Address)

Date: __/__/____ (Date)

Subject: Request for change of time schedule

Dear Sir/ Madam,

With due respect, I am______ (your name) and I am the representative for the _________ (Student’s Union/Batch/Class) of this college. I am writing this letter regarding the time schedule for morning and afternoon lectures. More than half of the students of _______ (Semester/ Year) ________ (course name) comes from different nearby cities through public transports.

The ______ (morning/afternoon/evening/any other) lecture starts at __:__ (Time) which makes it so difficult for most of the students to reach on time due to the irregularities of the public transport/ traffic. Somehow, if the students manage to reach on time in the morning, they get really late in the evening. Most of the girls reach their homes after it’s dark which makes them feel insecure. There is a gap of ___________ (time).

Therefore, I write this on behalf of the whole _________ (Student’s Union/Batch/Class) to request you to change the timings of the ______ (morning/afternoon/evening/any other) batches. So that students can come and leave on time as it will give them more time for self-study.

Hoping that you will understand the situation and come up with a solution to this problem.

Yours Sincerely
__________(Your name)
__________(Designation)

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FAQs

  • Why is it important to mention valid reasons for changing the time schedule?
    • Providing valid reasons helps justify the request and increases the likelihood of it being considered seriously by college authorities.
  • What should I include when suggesting alternative timings in the letter?
    • Clearly state the preferred timings that would be more suitable for students and allow for a smoother schedule.
  • Is it necessary to mention safety concerns in the letter?
    • Yes, highlighting safety concerns, especially for students commuting after dark, adds weight to the request and emphasizes the need for action.
  • Should I specify the designation or role when signing off the letter?
    • Yes, mentioning your designation or role, such as being a representative of the Student's Union or class, adds credibility to the request.
  • How should I express gratitude in the letter?
    • Use phrases like "I kindly request your consideration"

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