When writing an extended holiday request letter, it's crucial to maintain clarity and politeness. Clearly state your name, department, duration of employment, and employee ID. Provide details about the previously sanctioned leave and the reason for requesting an extension. Express gratitude for their consideration and offer to provide further information if needed.

Table of Contents:

Sample Letter Requesting Extended Holiday

To,
The Human Resources Manager,
__________ (Company Name),
__________ (Address)

Date: __/__/____ (Date)

Subject: Requesting an extension of the holiday

Sir/Madam,

I would like to inform you that my name is ________ (Name), working in _______ (department) department of your reputed company for last ______ (Duration). My employee ID is ________ (Employee ID).

This letter is in reference to the sanctioned leave which I have request on __/__/____ (Date). I would like to inform you that the requested holiday request got approved and sanctioned on __/__/____ (Date). I am writing this letter to request an extension in the holidays sanctioned. I request you to kindly extend my leave by _______ (Number of days) days reason being _______ (Reason).

I shall be highly obliged for your kind support. For any queries, you may contact me at ________ (contact number).

Thanking You,
________ (Signature),
________ (Name),
________ (Employee ID)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.

FAQs

  • Q: Is it necessary to provide the date when the initial leave was sanctioned?
    • A: Yes, providing the date of the initial leave helps HR verify the request and understand the timeline of the extension.
  • Q: Should I mention my tenure in the company in the letter?
    • A: Yes, mentioning your duration of employment helps establish your status as an employee and provides context for the request.
  • Q: What should I do if I don't receive a response to my extension request?
    • A: If you don't receive a response, follow up with HR or your manager to ensure that your request has been received and processed.
  • Q: Can I request an extension for any reason?
    • A: While you can request an extension for various reasons, it's important to provide a valid explanation that demonstrates the necessity of the extension.
  • Q: How soon should I submit the extension request before my initial leave ends?
    • A: It's advisable to submit the extension request as soon as you realize that you need more time off to allow HR sufficient time to process the request and make necessary arrangements.

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