When writing an extended holiday request letter, it's crucial to maintain clarity and politeness. Clearly state your name, department, duration of employment, and employee ID. Provide details about the previously sanctioned leave and the reason for requesting an extension. Express gratitude for their consideration and offer to provide further information if needed.

Table of Contents:

Sample Letter Requesting Extended Holiday

The Human Resources Manager,
__________ (Company Name),
__________ (Address)

Date: __/__/____ (Date)

Subject: Requesting an extension of the holiday


I would like to inform you that my name is ________ (Name), working in _______ (department) department of your reputed company for last ______ (Duration). My employee ID is ________ (Employee ID).

This letter is in reference to the sanctioned leave which I have request on __/__/____ (Date). I would like to inform you that the requested holiday request got approved and sanctioned on __/__/____ (Date). I am writing this letter to request an extension in the holidays sanctioned. I request you to kindly extend my leave by _______ (Number of days) days reason being _______ (Reason).

I shall be highly obliged for your kind support. For any queries, you may contact me at ________ (contact number).

Thanking You,
________ (Signature),
________ (Name),
________ (Employee ID)

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  • Q: Is it necessary to provide the date when the initial leave was sanctioned?
    • A: Yes, providing the date of the initial leave helps HR verify the request and understand the timeline of the extension.
  • Q: Should I mention my tenure in the company in the letter?
    • A: Yes, mentioning your duration of employment helps establish your status as an employee and provides context for the request.
  • Q: What should I do if I don't receive a response to my extension request?
    • A: If you don't receive a response, follow up with HR or your manager to ensure that your request has been received and processed.
  • Q: Can I request an extension for any reason?
    • A: While you can request an extension for various reasons, it's important to provide a valid explanation that demonstrates the necessity of the extension.
  • Q: How soon should I submit the extension request before my initial leave ends?
    • A: It's advisable to submit the extension request as soon as you realize that you need more time off to allow HR sufficient time to process the request and make necessary arrangements.

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