When drafting a letter to HR regarding not returning to work after maternity leave, it's essential to express gratitude for the opportunity to work and clearly communicate your decision not to return. Be polite and professional, providing necessary details such as your employee ID, dates of maternity leave, and the reason for not returning.

Table of Contents:

Sample Resignation letter

The Human Resources Manager,
__________ (Company Name),
__________ (Address)

Date: __/__/____ (Date)

Subject: Resignation letter

Respected Sir/ Madam,

Respected, I am _________ (Name) and I am working in your company as __________ (Designation) of _________ (Department) department. My employee ID is _______ (Employee ID number).

I am writing this letter to inform you that from __/__/____ (Date) I was on maternity leave for ______ (Number of duration) days/ months. I am supposed to join the company on __/__/____ (Date) but unfortunately, I will not be able to join on the mentioned date. The reason behind the same is _________ (Reason). I ensure that I will complete all the formalities by __/__/____ (Date).

I request you to kindly consider this as a genuine request and accept my resignation. I believe I would get to hear from you at the earliest.

Thanking You,
________ (Signature),
________ (Name),
________ (Employee ID)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


  • Q: Is it necessary to mention the reason for not returning to work after maternity leave?
    • A: Yes, providing a brief explanation for your decision can help HR understand the circumstances.
  • Q: What should I include in my resignation letter after maternity leave?
    • A: Include your employee ID, dates of maternity leave, and a polite expression of gratitude for the opportunity to work.
  • Q: How much notice should I give in my resignation letter?
    • A: Typically, providing at least two weeks' notice is considered professional, but this may vary based on company policies.
  • Q: Do I need to mention completing pending tasks in my resignation letter?
    • A: Yes, it's advisable to assure HR that you will complete any outstanding tasks before your departure to facilitate a smooth transition.
  • Q: Should I express gratitude in my resignation letter?
    • A: Yes, expressing appreciation for the opportunities and support received during your employment demonstrates professionalism and goodwill.

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