When sending a resume to a recruitment agency, clarity and professionalism are key. Begin your email with a formal greeting, addressing the recipient by name if known. Clearly state the job title you are applying for and where you found the listing. Provide a brief summary of your qualifications and explain why your skills and experiences make you a good candidate for the job. Attach your resume and ensure it's properly formatted and named to reflect your professionalism. Close your email with a polite sign-off and provide your contact information for follow-up. Avoid ambiguous statements and ensure you do not omit essential details such as the job title or your contact information.

Table of Contents:

Effective Resume Submission Email Sample: Emailing a Recruitment Agency

To: ____________ @____________
CC: ____________ @____________
BCC: ____________ @____________

Date: __/__/____ (Date)

Subject: Submission of Resume for the Post of ______ (Mention post)

Dear _________ (Recruiter’s Name),

I am interested in the _________ (Job Title) position listed on _________ (where you found the job listing). I have earned a degree in _________ (Your Degree) from _________ (Your University) and have accumulated _________ (number) years of experience in this field, making me a strong candidate for this role.

My previous role at _________ (Previous Company/Institution) involved _________ (mention key responsibilities) and resulted in _________ (mention any notable achievements). My professional approach is based on _________ (mention your work ethic or philosophy), aligning closely with the values and goals of _________ (Company Name).

I am particularly drawn to this position because of _________ (mention something specific about the company or its mission). I am eager to discuss how my background in _________ (your field/specialization) would be beneficial for your team.

Attached is my resume for more detailed information. I am looking forward to the possibility of discussing this opportunity further. Please feel free to contact me at _________ (Your Phone Number) or via email at _________ (Your Email Address).

Thank you for considering my application.

Best regards,

_________ (Your Name)
_________ (Your Contact Information)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


Q1: How do I address the recruiter in my email if I don’t know their name?
  • If you do not know the recruiter’s name, use a general greeting such as "Dear Hiring Manager" or "Dear Recruitment Team."
Q2: What should I include in the subject line of my email to a recruitment agency?
  • The subject line should clearly state your purpose, such as “Application for [Job Title] – [Your Name].”
Q3: How can I make my email to a recruitment agency stand out?
  • Personalize the email by mentioning specific details about the job listing or agency, clearly align your skills with the job requirements, and keep your message concise and focused.
Q4: Is it necessary to attach a cover letter along with my resume when emailing a recruitment agency?
  • Including a cover letter can be very beneficial as it allows you to elaborate on your qualifications and interest in the position, especially when applying for a specific job through an agency.
Q5: How should I follow up after sending a resume to a recruitment agency?
  • Allow for some processing time and then follow up with a polite email if you have not received a response within a week or two. This shows your initiative and interest in the position.