Application Letter to HR for Computer – Sample Letter to the HR Manager for Computer IssuanceApplication Letter to HR for Computer – Sample Letter to the HR Manager for Computer Issuance
When writing a letter requesting a computer from the HR department, it's crucial to maintain clarity and politeness. Clearly state your position, duration of employment, and the purpose for which you need the computer. Emphasize that the computer will be used solely for official tasks and express gratitude for considering your request.

Table of Contents:

Sample Letter to the HR Manager for Computer Issuance

The HR Manager,
__________ (Company Name),
__________ (Company Address)

Date: __/__/_____ (date)

Subject: Request for issuance of computer

Respected Sir/ Madam,

I would like to inform you that I have been working for your company as a ___________ (designation) for the last ____________ (mentioned duration). My employee ID is __________ (mention your employee ID).

Respected, I would like to inform you that I am in a need of a computer for official work. The computer will be used for _________ (mention purpose – accounting /tally work/ generating bills/ invoices/ sending mails/ other/ etc.). As I am not having a computer right now, it is becoming inconvenient for me to work systematically. Therefore, I request you to kindly provide me with a dedicated computer so that I can work properly. I ensure and promise that the provided computer will be used for official purposes only and shall be well handled.

I request you to kindly consider this as a genuine request and do the needful at the earliest.

Thanking you,
__________ (Your name),
__________ (Signature),
__________ (Employee ID)

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How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


  • Is it necessary to mention my employee ID in the letter?
    • Yes, mentioning your employee ID helps HR identify you and process your request efficiently.
  • Should I specify the purpose for which I need the computer?
    • Yes, specifying the purpose helps HR understand the necessity and urgency of your request.
  • Can I request a specific type of computer in the letter?
    • You can express your preference, but HR will ultimately decide based on availability and company policies.
  • What if I already have a computer, but it's not sufficient for my work?
    • You can mention the limitations of your current setup and explain why an additional or upgraded computer is necessary.
  • Is there a deadline for HR to respond to my request?
    • It depends on company policies. You can politely inquire about the expected timeline for processing your request in the letter.

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