When requesting a service certificate from the HR department, it's important to be clear and polite. Clearly state your name, designation, and the duration of your employment. Mention the purpose of needing the service certificate and politely request its issuance. Provide your contact information for any queries and express gratitude for their assistance.

Table of Contents:

Sample Letter for Service Certificate

The HR Manager,
_________ (Company name)
_________ (Address of the company)

Date:__/__/_____ (Date)

Subject: Request for service certificate

Dear Sir/Madam,

I am ________ (your name) and I am writing this letter to request for issuance of the service certificate.

Courteously, I am working in your company as a _______ (designation) for the last _____ (no. of months/years). I would like to state that I have _____________ (got selected/ applied for loan/ any other) for which I have to submit a service letter. In this regard, I sincerely request you to kindly provide me with a service certificate at the earliest.

I hope you will consider my situation and do the needful at the earliest. In case, you have any queries, you may contact me at ________ (mention contact number).

Yours sincerely,
__________ (Your name)

Live Editing Assistance

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How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

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Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

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Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

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Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

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If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


  • Q: What should I include in the subject line of the letter?
    • A: Mention "Request for Service Certificate" to clearly indicate the purpose of the letter.
  • Q: How should I address the recipient in the letter?
    • A: Address the HR manager respectfully as "Dear Sir/Madam" or "Dear [HR Manager's Name]."
  • Q: Is it necessary to mention the reason for needing the service certificate?
    • A: Yes, it helps the HR department understand the urgency and purpose of your request.
  • Q: Should I provide contact information in the letter?
    • A: Yes, providing your contact number ensures that the HR department can reach you for any clarifications or updates.
  • Q: How should I express gratitude in the letter?
    • A: You can use phrases like "I sincerely appreciate your assistance" or "Thank you for your prompt attention to this matter" to express gratitude.

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