When writing a letter for reporting the loss of an insurance policy bond, it's essential to maintain clarity and politeness. Clearly state the policy details, including the policy number and date of issuance. Explain the circumstances of the loss and request a copy of the policy. Provide an undertaking to return the original policy if found and assure that it won't be misused. Express gratitude for their support.
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- FAQs
Letter for Loss of Insurance policy bond
To,
The Manager,
__________ (Name of Insurance Company),
__________ (Insurance Company Address)
Date: __/__/____ (Date)
Subject: Loss of Insurance policy bond, policy number ________ (policy number).
Sir/Madam,
I, _______________ (Policy Holder Name), son of/ daughter of/ wife of _______________ residing at ( Address) had taken an insurance policy from your insurance company on _______(Date of Insurance Policy Taken) bearing policy number __________ (Policy Number).
I hereby confirm that I had received the original Policy issued the Company, however, inadvertently I ________ (lost/misplaced) the policy. I have already searched for the policy but unable to find the same.
Therefore, I request you to issue to me a copy of the policy.
I undertake that if I found an original bond I will immediately return the same to Insurance company without any delay. Also will not misuse and hold the company responsible in any matter regarding the loss of original policy. I am enclosing _________ (undertaking/affidavit/photo/application form) along with the application.
Look forward to your kind support.
Thank you,
Signature: _____________
Your Name: __________
Policy Number: __________
Mobile number: _________
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FAQs
- What should I do if I lose my insurance policy bond?
- If you lose your insurance policy bond, promptly inform your insurance company in writing about the loss and request a duplicate copy of the policy.
- What is an undertaking or affidavit, and why is it enclosed with the letter?
- An undertaking or affidavit is a formal statement affirming certain facts or commitments. It is enclosed with the letter to assure the insurance company that the policyholder will return the original bond if found and will not misuse it.
- Will there be any charges for obtaining a duplicate copy of the insurance policy?
- Insurance companies may charge a nominal fee for issuing a duplicate copy of the insurance policy. The fee amount and any applicable process will be communicated by the insurance company.
- How long does it take to receive a duplicate copy of the insurance policy after reporting its loss?
- The time taken to receive a duplicate copy of the insurance policy may vary depending on the insurance company's processes. However, they typically aim to process such requests promptly.
- What precautions should I take to prevent the misuse of the lost insurance policy bond?
- To prevent the misuse of the lost insurance policy bond, promptly report its loss to the insurance company and ensure to enclose an undertaking or affidavit with the letter, affirming that the policyholder will not misuse the policy and will return it if found.
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Kshitij Tarun