Covering Letter for Quotation Submission – Sample Covering Letter for Submitting Quotation

Table of Contents:

• Sample Letter
• Live Editing Assistance
• How to Use Live Assistant
• Additional Template Options
• Download Options
• Share via Email
• Share via WhatsApp
• Copy to Clipboard
• Print Letter
• FAQs

Sample Covering Letter for Submitting Quotation

To,
The Chief Manager,
______________ (Name of the Company),
______________ (Address)

Date: __ /__ /____ (DD/MM/YYYY)

From,
____________ (Name of the Employer),
____________ (Name of the Company),
____________ (Address)

Subject: Proposal for Quotation

Respected Sir/Madam,

This letter is a formal indication that we have generated and enclosed a formal quotation along with this proposal.

As discussed on ________ (Date) for the _________ (Name and details of the business/task), we have formulated every tiny detail of the work as per your requirement. The quotation includes all the prices as per the work demanded in every field comprising of projects cost, cost of labor, and our own fees. It is accurate and inclusive of all taxes to avoid any future disputes.

We ensure you professional help from our end so that you may experience the best. We hope that this work of ours gives us more opportunities to serve you in the future. We assure you that, your work will be our priority and henceforth we will work together with the corporation.

Thanking you,
____________ (Name),
____________ (Contact Details),
____________ (Signature)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

Print Letter

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.

FAQs

• What should be included in the covering letter for quotation submission?
  • The covering letter should briefly introduce the proposal, mention the date of discussion, and express gratitude for the opportunity. It should also indicate that the detailed quotation is enclosed.
• Why is it important to provide a breakdown of costs in the quotation?
  • Providing a breakdown of costs ensures transparency and helps the recipient understand how the pricing was determined, minimizing the risk of misunderstandings.
• Should taxes be included in the quotation pricing?
  • Yes, it's advisable to include all applicable taxes in the quotation pricing to avoid any future disputes or misunderstandings regarding the total cost.
• How should the quotation document be enclosed with the covering letter?
  • The quotation document should be neatly organized and securely attached to the covering letter, ensuring that it is easily accessible and readable by the recipient.
• Is it necessary to follow up after submitting the quotation?
  • It's a good practice to follow up after submitting the quotation to ensure that the recipient received it and address any questions or concerns they may have.

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