When drafting a covering letter for submitting a quotation, it's crucial to maintain clarity, politeness, and attention to detail. Clearly state the purpose of the letter, provide a brief overview of the quotation, and express gratitude for the opportunity. Ensure that all necessary details, such as the date of discussion and the scope of work, are included to avoid any confusion.

Table of Contents:

Sample Covering Letter for Submitting Quotation

The Chief Manager,
______________ (Name of the Company),
______________ (Address)

Date: __ /__ /____ (DD/MM/YYYY)

____________ (Name of the Employer),
____________ (Name of the Company),
____________ (Address)

Subject: Proposal for Quotation

Respected Sir/Madam,

This letter is a formal indication that we have generated and enclosed a formal quotation along with this proposal.

As discussed on ________ (Date) for the _________ (Name and details of the business/task), we have formulated every tiny detail of the work as per your requirement. The quotation includes all the prices as per the work demanded in every field comprising of projects cost, cost of labor, and our own fees. It is accurate and inclusive of all taxes to avoid any future disputes.

We ensure you professional help from our end so that you may experience the best. We hope that this work of ours gives us more opportunities to serve you in the future. We assure you that, your work will be our priority and henceforth we will work together with the corporation.

Thanking you,
____________ (Name),
____________ (Contact Details),
____________ (Signature)

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  • What should be included in the covering letter for quotation submission?
    • The covering letter should briefly introduce the proposal, mention the date of discussion, and express gratitude for the opportunity. It should also indicate that the detailed quotation is enclosed.
  • Why is it important to provide a breakdown of costs in the quotation?
    • Providing a breakdown of costs ensures transparency and helps the recipient understand how the pricing was determined, minimizing the risk of misunderstandings.
  • Should taxes be included in the quotation pricing?
    • Yes, it's advisable to include all applicable taxes in the quotation pricing to avoid any future disputes or misunderstandings regarding the total cost.
  • How should the quotation document be enclosed with the covering letter?
    • The quotation document should be neatly organized and securely attached to the covering letter, ensuring that it is easily accessible and readable by the recipient.
  • Is it necessary to follow up after submitting the quotation?
    • It's a good practice to follow up after submitting the quotation to ensure that the recipient received it and address any questions or concerns they may have.

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