When writing an application letter for missing documents, it's important to maintain clarity and politeness. Clearly state the purpose of the letter, reference the previous application, and specify the missing document. Provide a brief explanation for the omission and express regret. Attach the missing document with the letter for convenience. Thank the recipient for their consideration and offer contact information for any further inquiries.
Sample Application for Missing Documents
To,
__________ (Company’s name),
__________ (Company’s address)
Date: __/__/______(Date)
From,
___________ (Name)
___________ (Address)
___________ (Contact details)
Subject: Missing Documents attached with the previous application
Dear Sir/Madam,
This letter is in reference to the application __________ (application number) regarding the _________ (claim process/ claim intimation/ any other) submitted by me on __/___/_____(date).
I would like to inform you that I forgot to attach the ____________ (name of the document) document along with my previous application. The reason being _____________ (forgot to read the required documents/ delay in receiving documents/ mention your reason).
I apologize for not attaching the documents at that time, I have now attached the required document along with this letter. Kindly, review it and accept it for the smooth processing of my application. Thank you for your time and consideration. If you have any concern regarding the same, you can contact me anytime on ____________ (contact details).
Sincerely,
___________ (Signature),
___________ (Name),
___________ (Contact details)
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Deepanshu Thakral