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Response Letters

Response Letter for Poor Customer Service – Sample Response to Complaint Letter

From, ____________ (Designation), ____________ (Company name), ____________ (Address), Date: __/__/____ (date) To, ____________ (Receiver’s Name), ____________ (Receiver’s Address), ____________ (Receiver’s Details), Dear _________,(name) On behalf of ___________ (company name), I am writing this letter in reference to the complaint received by our _________ team on __/__/______(date). I sincerely regret the inconvenience and apologize for the …

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Reply Letter for Order Cancellation – Sample Letter of Reply for Cancellation of Order

To, ___________ (name), ___________ (address) Date: __/__/____ (date) Subject: Regarding order cancellation request Dear Mr./ Ms. __________ (name), I am __________ (name) and I write this letter on behalf of _________ (mention company name) to respond about the order cancellation request we received from your end on __/__/_____ (date) for order number_________ (mention order number). …

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Response Letter for a Customer Complaint – Sample Letter Responding to Customer’s Complaint

To, ___________ (name), ___________ (address) Date: __/__/____ (date) From, ___________ (designation), ___________ (company name), ___________ (address) Dear Mr./ Ms. ____________ (name of the customer), This letter is in reference to the complaint that we have received from your end bearing complaint number ________ (mention complaint number). We feel sorry for the inconvenience caused to you. …

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Insurance Claim Denial Letter – Sample Letter of Denial for Demand of Insurance Claim

To, _________ (Mention Name) _________ (Mention Address) Date: __/__/_____ (Mention Date) Subject: Denial for Insurance Claim Respected Sir/Madam, This letter is in name of ___________ (receiver’s name) holding insurance policy ______________ (mention policy ID number) As per the recent request letter that we have received from your end, you are looking forward to reimbursing an …

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Denial Letter for Mortgage Loan – Mortgage Loan Sample Denial Letter

To, _________ (Mention Name) _________ (Mention Address) Date: __/__/_____ (Mention Date) From, The Support Department, _________ (Bank’s Name) _________ (Bank’s Address) Subject: Response Letter for Mortgage Loan Demand Letter Sir/ Madam, As per the recent request letter that we have received from your end, we first thank you for applying for a mortgage loan in …

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Resignation Acceptance Letter by HR Manager – Sample Letter of Acceptance of Resignation to Employee by HR

From, The HR Manager, __________ (Company’s name), __________ (Address) To, __________ (Name of the employee), __________ (Company’s name), __________ (Address) Date: __/__/____ (Date) Subject: Acceptance of resignation Dear ________ (Receiver’s name), This letter is in reference to the resignation application that I/we have received from your side on __/__/____ (date) bearing application number _______ (application …

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Letter to Tenant After Inspection – Sample Letter to Tenant After Inspection

To, ___________ (Name of the tenant), ___________ (Address) Date: __/__/_____ (Date) Dear ___________ (Name of the tenant), I believe this letter finds you in good health. This letter is in reference with the recent inspection that was conducted at the property you are living at for last _________ (mention duration) as a tenant under the …

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Apology Letter to Guest for Food Complaint – Sample Apology for Food Complaint

To, ___________(Name of the guest) ___________(Address) Date: __/__/_____ (Date) From, The Restaurant Manager ___________(Name of the restaurant) ___________(Address) Subject: Apology Respected Sir/Madam, With due respect, we have received feedback from your side regarding your bad experience at our restaurant. I apologize for the same and my team is extremely sorry for the inconvenience caused to …

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Apology Letter to Customer for Delay in Refund – Sample Letter of Apology for Delayed Amount Refund

From, The Manager, __________ (Name of the Company) __________ (Company’s Address) Date: __/__/____ (Date) To, __________ (Customer’s Name) __________ (Customer’s Address) Subject: Apology for delayed refund Respected Sir/ Madam, I am __________ (name) and I serve _________ (mention company name) company as _________ (designation). This letter is in reference to the complaint that we have …

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Quotation Request Reply Letter – Sample Reply Cover Letter for Requested Quotation

From, __________ __________ __________ (Sender’s Details) Date: __/__/____ (Date) To, __________ __________ __________ (Receiver’s details) Subject: Quotation for _____ (Quotation details) Dear Sir/Madam, This letter is in reference to the quotation request which I have received from your side. I would like to state that a quotation for the required _______ (project/product/service) is attached along …

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