When drafting a train ticket refund request letter, clarity and politeness are key. Begin with a respectful salutation and clearly state the purpose of the letter, including the PNR number of the booking. Provide details about the original journey, the reason for the refund request, and the number of tickets booked. Express the desired refund amount and enclose any necessary documents, such as a copy of the train ticket or refund form. End with a polite closing and your contact details.
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Request Letter for Train Ticket Refund
To,
The Accounts Officer,
__________ (Railway Address)
Date: __/__/____ (Date)
Subject: Request for Refund
Dear Sir/ Madam,
I had booked ___ (no. of tickets booked) tickets having PNR no. ______ (PNR No.) for _______ (myself/family members/friends) on ________ (date) to visit ______ (place to visit) for _______ (purpose – tourism/personal visit/education/family and friend visit/any other) purpose, but due to ________ (reason for ticket cancellation) in _________ (location), _________ (we are unable to travel/any other reason). Please find travelers information stated below:
Train Name: _________, Train Number: ________
| S No. | Passenger Name | PNR |
| 1. | ||
| 2. | ||
| 3. | ||
| 4. |
I humbly request you to kindly refund _______ (full/partial/any other) amount as per railway/train policy. I am enclosing (copy of train ticket/ duly filed refund form/ railway ticket cancellation form / ID/Address proof/ any other supporting document) along with the application.
Best Regards,
Yours Truly
___________ (Name)
___________ (Contact No.)
___________ (Address)
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FAQs
- What should I include in a train ticket refund request letter?
- Include details such as the number of tickets booked, the PNR number, the original journey details, the reason for cancellation, and the desired refund amount.
- Is it necessary to enclose any documents with the refund request letter?
- Yes, it's advisable to enclose documents such as a copy of the train ticket, duly filled refund form, railway ticket cancellation form, and ID/Address proof.
- How should I address the recipient of the letter?
- Begin with a respectful salutation such as "Dear Sir/ Madam" or "To the Accounts Officer".
- What information should be included in the table provided in the letter?
- The table should include serial numbers, passenger names, and PNR numbers for each traveler included in the booking.
- What should I mention in the closing of the letter?
- End the letter with a polite closing, such as "Best Regards" or "Yours Truly," followed by your name, contact number, and address.
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Kshitij Tarun