When drafting a train ticket refund request letter, clarity and politeness are key. Begin with a respectful salutation and clearly state the purpose of the letter, including the PNR number of the booking. Provide details about the original journey, the reason for the refund request, and the number of tickets booked. Express the desired refund amount and enclose any necessary documents, such as a copy of the train ticket or refund form. End with a polite closing and your contact details.
Request Letter for Train Ticket Refund
To,
The Accounts Officer,
__________ (Railway Address)
Date: __/__/____ (Date)
Subject: Request for Refund
Dear Sir/ Madam,
I had booked ___ (no. of tickets booked) tickets having PNR no. ______ (PNR No.) for _______ (myself/family members/friends) on ________ (date) to visit ______ (place to visit) for _______ (purpose – tourism/personal visit/education/family and friend visit/any other) purpose, but due to ________ (reason for ticket cancellation) in _________ (location), _________ (we are unable to travel/any other reason). Please find travelers information stated below:
Train Name: _________, Train Number: ________
| S No. | Passenger Name | PNR |
| 1. | ||
| 2. | ||
| 3. | ||
| 4. |
I humbly request you to kindly refund _______ (full/partial/any other) amount as per railway/train policy. I am enclosing (copy of train ticket/ duly filed refund form/ railway ticket cancellation form / ID/Address proof/ any other supporting document) along with the application.
Best Regards,
Yours Truly
___________ (Name)
___________ (Contact No.)
___________ (Address)
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Kshitij Tarun