When drafting a request letter for a tenant security deposit refund, maintain clarity, and politeness. Clearly state the purpose of the letter, provide necessary details such as the amount of security deposit, and attach relevant documents for clarification. Express gratitude for the experience as a tenant and offer recommendations if applicable.

Table of Contents:

Sample Tenant Security Deposit Refund Letter

(Sender’s details)
____________
____________
____________

Date: __/__/____ (Date)

(Receiver’s details)
____________
____________
____________

Subject: Security deposit refund

Dear Sir/Madam,

I am writing this letter in reference to the security deposit refund. As per the agreement, I submitted __________ (security deposit amount) as a security deposit fund which will be refunded at the time of termination of my stay.

Now that our agreement has come to an end and I have moved out so I want you to refund the security deposit which I submitted to you in the beginning. I have attached the required documents and rental agreement for clarification.

I had a great experience as a tenant and faced no problems. I would love to recommend this place to the tenants. Kindly contact me on ______________ for any information.

Thanking you

Sincerely,
_________ (Your Name)
_________ (Contact Details)

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FAQs

  • How should I request a security deposit refund in a letter?
    • Clearly state your request for the refund, providing details such as the amount deposited and the termination of the tenancy.
  • Is it necessary to attach documents with the letter?
    • Yes, attaching relevant documents such as the rental agreement helps in clarifying the refund request.
  • What should I do if there are deductions from the security deposit?
    • If deductions are made, ensure they are clearly communicated and justified by the landlord or property manager.
  • Can I express gratitude in the letter even if there were issues during the tenancy?
    • Yes, expressing gratitude for any positive aspects of the tenancy experience can help maintain a professional and amicable relationship.
  • How soon can I expect to receive the security deposit refund?
    • Refund processing times may vary, but it's advisable to follow up if the refund is not received within a reasonable timeframe.

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