When drafting a request letter for approval of Diwali gifts in the office, clarity and politeness are paramount. Clearly reference any previous discussions or requests related to the matter. Attach detailed quotations and specify the department responsible for the process. Encourage prompt approval and offer contact information for any further inquiries. Avoid vague language and ensure all necessary details are included for effective communication.
Sample Request Letter for Approval of Diwali Gift in Office
To,
____________ (Recipient Details),
____________ (Name of the company)
____________ (Address of the company)
Date: __/__/______ (date)
Subject: Approval for Diwali gift
Respected Sir/Madam,
I write this letter in reference to the request made on __/__/______ (date) via _________________ (mention details – meeting/email/in-person) regarding the Diwali gift.
Kindly, consider this letter as a formal request for the approval of the quotations for the Diwali gifts. I have already attached a detailed quotation along with this letter. Kindly, review it and approve the same.
I request you to approve the quotation of the gifts for the employees as soon as possible so that the ___________ (name of the department) can start the procedure immediately. If you have any concerns regarding this matter, please do not hesitate to contact me at _____________ (contact details).
Thank you for your time and consideration.
Yours sincerely,
_____________ (Signature),
_____________ (Name),
_____________ (Designation)
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Kshitij Tarun