When drafting a request letter for approval of Diwali gifts in the office, clarity and politeness are paramount. Clearly reference any previous discussions or requests related to the matter. Attach detailed quotations and specify the department responsible for the process. Encourage prompt approval and offer contact information for any further inquiries. Avoid vague language and ensure all necessary details are included for effective communication.
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- FAQs
Sample Request Letter for Approval of Diwali Gift in Office
To,
____________ (Recipient Details),
____________ (Name of the company)
____________ (Address of the company)
Date: __/__/______ (date)
Subject: Approval for Diwali gift
Respected Sir/Madam,
I write this letter in reference to the request made on __/__/______ (date) via _________________ (mention details – meeting/email/in-person) regarding the Diwali gift.
Kindly, consider this letter as a formal request for the approval of the quotations for the Diwali gifts. I have already attached a detailed quotation along with this letter. Kindly, review it and approve the same.
I request you to approve the quotation of the gifts for the employees as soon as possible so that the ___________ (name of the department) can start the procedure immediately. If you have any concerns regarding this matter, please do not hesitate to contact me at _____________ (contact details).
Thank you for your time and consideration.
Yours sincerely,
_____________ (Signature),
_____________ (Name),
_____________ (Designation)
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FAQs
- What should be included in a request letter for approval of Diwali gifts in the office?
- The letter should reference any previous discussions or requests, attach detailed quotations, specify the responsible department, and offer contact information for further inquiries.
- Is it necessary to attach quotations with the request letter for Diwali gift approval?
- Yes, attaching detailed quotations provides clarity and ensures that the recipient can review the costs associated with the proposed gifts.
- Who should be contacted in case of any concerns regarding the approval of Diwali gifts?
- The sender of the letter should be contacted using the provided contact details for any concerns or clarifications regarding the approval process.
- Why is prompt approval of Diwali gift quotations important?
- Prompt approval ensures timely procurement and arrangement of the gifts, enhancing the festive atmosphere in the workplace.
- Can the request letter for approval of Diwali gifts be sent via email?
- Yes, the request letter can be sent via email, ensuring that all necessary details are included and attachments are provided for the recipient's review.
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Kshitij Tarun