When writing a letter to request annual leave approval, it's important to be clear and polite. Begin by addressing the recipient properly, and then introduce yourself with your name, designation, and employee ID. Clearly state the dates for which you are requesting leave and the reason for the leave. Assure the recipient that you will complete your tasks before leaving and mention your return date. Avoid using unclear language and make sure to include all necessary details.
Sample Request Letter for Annual Leave Approval
To,
The HR Manager,
____________ (Name of the company)
____________ (Address of the company)
Date: __/__/______ (date)
Subject: Request for annual leave approval
Respected Sir/Madam,
With due respect, this is to inform you that my name is ____________ (name) working as a _________ (designation) having employee ID ________ (mention employee ID).
I am writing this letter to officially request you to approve my annual leaves from ___/___/_____(date) to __/___/_____(date) as I have to go to __________(location) due to ______________ (mention reason – marriage/urgent work/family vacation/other). I assure you that I will complete the assigned tasks before going on leave so that there is no issue in my absence.
Kindly, approve my annual leave and as per the organization norms I will join the office on __/___/_____(date).
Thank you for your kind understanding. I shall be highly obliged to you.
Yours faithfully,
_____________ (Signature)
_____________ (Name)
_____________ (Designation)
_____________ (Contact Details)
Live Editing Assistance
Live Preview
How to Download, Print, or Share Letter
After writing, you can easily print, email, or save your letter — even share it through WhatsApp.
Need help? See our Live Assistant Help Guide.
Incoming Search Terms:
- Sample letter for annual leave request
- leave approval request template
- request letter for annual leave format
Kshitij Tarun